Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Manchester City Council
Floor 5 (Mount Street Elevation), Town Hall Extension, Albert Square
Manchester
M60 2LA
UK
Contact person: Mr Philip Robinson
Telephone: +44 1612345000
E-mail: philip.robinson1@manchester.gov.uk
NUTS: UKD3
Internet address(es)
Main address: http://www.manchester.gov.uk
Address of the buyer profile: http://www.manchester.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
P-0200 Provision of the Managed Print Service and Multifunctional Devices
Reference number: DN726962
II.1.2) Main CPV code
30000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Manchester City Council (the Council) is inviting tenders for the Provision of the Managed Print Service and Multifunctional Devices.
At a high level, the scope of this contract is to:
• provide a number of Multifunctional Devices (MFDs) to replace those that currently exist on the corporate network.
• supply sufficient devices that will enable Managed Print Services to be provided to business areas that previously did not have this in place (e.g. Registration Services and our Disability Supported Accommodation Service and Short Breaks Service).
• supply device consumables (this includes toners, cartridges and staples, but excludes paper).
• provide support and maintenance across the Service.
• provide enhanced Management Information (MI) across the solutions.
The Contract period will be for 5 years with the option to extend for up to an additional 2 years.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 758 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
30121100
30121200
30192400
30232100
30232110
48000000
50313000
II.2.3) Place of performance
NUTS code:
UKD3
II.2.4) Description of the procurement
Further details are set out in the procurement documents
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Quality criterion: Social Value
/ Weighting: 20
Quality criterion: Environmental & Climate
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on 13th December 2024 as referred to in IV.2.2.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-034113
Section V: Award of contract
Contract No: P-0200
Title: Provision of the Managed Print Service and Multifunctional Devices
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/06/2025
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Apogee Corporation Ltd
Nimbus House, Liphook Way, 20/20 Business Park
Maidstone
ME16 0FZ
UK
NUTS: UKD3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 758 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on 13th December 2024 as referred to in IV.2.2. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.
The contracts will be for 5 years, expected to commence on 1st July 2025 with option to extend for up to an additional 2 years.
The successful supplier will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the place of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project.
The Council reserves the right not to award the contract, as a result of this Contract Notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed contract.
All submissions must be in English, with any clarifications or discussions conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling.
VI.4) Procedures for review
VI.4.1) Review body
The High Court (England, Wales and Northern Ireland)
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
26/06/2025