Fire Alarms Systems Maintenance Services

Procurement reference

6013815

Procurement description

Ulster University is seeking to appoint a Service Provider that will provide maintenance, servicing and repair to all the fire alarm systems and associated equipment (including fire alarm network, UPSs and batteries for the PAVA systems) in accordance with the British Standards and Manufacturer's Maintenance Schedule.

• Fire Alarm Systems.

• Gaseous Fire-Extinguishing / Suppression Systems.

• Public Address Voice Alarm (PAVA) Systems.

• WINMAG alarm management system.

• Very Early Smoke Detection Apparatus (VESDA) Systems.

Including costs for providing commissioning services for the following:

• End of Life Device Replacements, - provide the decommissioning and disposal of existing end of life equipment and the installation, testing and commissioning of new replacement equipment.

• New Installations - provide the installation, testing, and commissioning of a new item of equipment.

The University would like to introduce maintenance, servicing and repair for the following:

• Disabled Refuge Systems.

• Disabled Toilet Alarm Systems. (including proving of toilet alarm system onto the Winmag system).

Main category

Services

Delivery regions

• UKN - Northern Ireland

Contract dates (estimated)

02 February 2026, 00:00AM to 01 February 2029, 23:59PM

Ulster University

CPV classifications

• 31625000 - Burglar and fire alarms
• 31625100 - Fire-detection systems
• 31625200 - Fire-alarm systems
• 33196200 - Devices for the disabled
• 35111400 - Fire escape equipment
• 35111500 - Fire suppression system
• 38431200 - Smoke-detection apparatus
• 45312100 - Fire-alarm system installation work
• 50000000 - Repair and maintenance services

Delivery regions

• UKN - Northern Ireland

Contract start date (estimated)

02 February 2026, 00:00AM

Contract end date (estimated)

01 February 2029, 23:59PM

Engagement process description

The purpose of this Preliminary Market Engagement Notice (PME) and Request for Information (RFI) is to invite potential Service Providers to express an interest and provide information to assist with the procurement and development of a specification for Fire Alarms Maintenance at Ulster University.

The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University’s strategy for this contract.

It is important to note that this PME/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential providers will need to express an interest in any future tender opportunity once a Tender Notice is published.

This RFI is intended as an awareness, communication, and information gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise.

The RFI Questionnaire can be accessed by registering with eTendersNI (www.etendersni.gov.uk) and searching for the relevant CfT_6013815.

Due date

18 July 2025, 23:59PM

Has the engagement period already ended?

No