Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glasgow Life (Culture & Sport Glasgow)
38 Albion Street
Glasgow
G1 1LH
UK
Contact person: Lauren Kinnear
Telephone: +44 1412875923
E-mail: lauren.kinnear@glasgowlife.org.uk
NUTS: UKM82
Internet address(es)
Main address: www.glasgowlife.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of First Aid and Medical at Events
Reference number: CSG006346
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
Glasgow Life have a requirement for the provision of First Aid and Medical Services at Events Framework Agreement, which includes both indoor and outdoor events.
II.1.5) Estimated total value
Value excluding VAT:
1 020 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 4 lots
II.2) Description
Lot No: 1
II.2.1) Title
Provision of First Aid Services
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The provision of first aid services at indoor and outdoor events.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
A further 24 months, exercised at 12-month intervals.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
For full details of the requirement, please refer to the Invitation to Tender and associated documents.
Lot No: 2
II.2.1) Title
Provision of Medical Planning and Doctors and Nurses
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The provision of medical planning and doctors and nurses at indoor and outdoor events.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
A further 24 months, exercised at 12-month intervals.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 20215.
For full details of the requirement, please refer to the Invitation to Tender and associated documents.
Lot No: 3
II.2.1) Title
Provision of Ambulances and Associated Personnel at Events
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The provision of ambulances and associated personnel at indoor and outdoor events.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
A further 24 months, exercised at 12-month intervals.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulation 2015.
For full details of the requirement, please refer to the Invitation to Tender and associated documents.
Lot No: 4
II.2.1) Title
Combined Provisions
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
Combined provisions for indoor and outdoor events.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
A further 24 months, exercised at 12-month intervals.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
For full details of the requirement, please refer to the Invitation to Tender and associated documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Providers must comply with the undernoted financial requirements in order to participate in the tendering process:
There is a minimum financial requirement that affects trading performance, and balance sheet strength. Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.
Trading Performance
An overall positive outcome on pre-tax profits over a three-year period. Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio Pre-Tax Profit/Turnover.
Balance Sheet strength
Net worth of the Provider must be positive at the time of evaluation and the Provider must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets/Total Liabilities.
Providers that are only required to file abbreviated accounts, must submit full sets of accounts for the last two individual years filed, in order for the three-year profitability requirement to be verified.
A Provider should have no outstanding issues, with regard to statutory filing requirements with Companies House.
Providers who have been trading for less than the three years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Providers who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.
Glasgow Life reserves the right, at its own discretion, to seek such other information from the Supplier in accordance with Regulations 61(7) or Regulation 61 (8) of the Public Contracts (Scotland) Regulations 2015 to prove the Supplier's economic and financial standing.
Minimum level(s) of standards required:
Employers (Compulsory) Liability Insurance 10 million GBP
Public Liability Insurance 10 million GBP
Product Liability 5 million GBP
Professional Indemnity Insurance 5 million GBP
Medical Malpractice Insurance 10 million GBP
Motor Insurance 15 million GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders are required to provide two examples within the last three years which demonstrate they have the relevant experience required to undertake this contract.
Details provided must contain evidence of your capability and experience in the following:
A detailed description of your organisation’s role in delivering the examples
Details of the nature and size of the services provided
The contract value and dates
Details of the customer organisation for whom the services were provided for
Customer satisfaction and any lessons learned
Minimum level(s) of standards required:
Bidders are required to demonstrate that they operate in compliance with the following specified requirements.
The Health & Safety at Work Act 1974
The Purple Guide to Health, Safety and Welfare at Music and Other Events
The Guide to Safety at Sports Grounds
PAS 51: 2004 Guide to Industry Best Practice for Organising Outdoor vents
The Health and Safety (First Aid) Regulations 1981
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/07/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/07/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2029
VI.3) Additional information
SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in SPD 4D attached at https://www.glasgow.gov.uk/index.aspx?articleid=19621
Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish Glasgow Life to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (NB Glasgow Life does not bind itself to withhold this information).
Tenderers Amendments - The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.
Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to Glasgow Life’s satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt.
The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Buyers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.
Bidders will be required to complete the Non-Collusion certificate contained in the buyers attachments area within the PCS Tender portal
Terms and Conditions are located within Section 3 of the ITT document.
https://www.sdpscotland.co.uk/
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29422. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Glasgow Life is committed to maximising Community Benefits from procurement activity. This will be achieved through the inclusion of specific clauses within procurement contracts known as Community Benefits clauses. Community Benefit clauses are requirements which deliver wider benefits in addition to the core purpose of a contract. These clauses can be used to build a range of economic, social, or environmental conditions into the delivery of contracts.
Please provide a detailed statement which must include:
details of the Community Benefits you will provide as part of this contract.
what resource (staff responsible) will you use to ensure successful delivery.
detailed commitment to the approach, including how you will monitor to track successful delivery of each of the Community Benefits you wish to deliver.
how you will update the Company on progress.
Please refer to Invitation to Tender document for full details on Community Benefits.
(SC Ref:800720)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of Peace Court
1 Carlton Place
Glasgow
G5 9DA
UK
Telephone: +44 1414298888
E-mail: glasgow@scotscourt.gov.uk
VI.5) Date of dispatch of this notice
27/06/2025