Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Sheffield Hallam University
10005790
City Campus
Sheffield
S11WB
UK
E-mail: strategicprocurement@shu.ac.uk
NUTS: UKE32
Internet address(es)
Main address: https://www.shu.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
2425-44-DTS-AT Student Records System (SITS)
Reference number: 2425-44-DTS-AT
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Sheffield Hallam University needs to purchase a student Records Management System (SITS).
This is a critical system for the University supporting its core operations.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 505 780.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72300000
II.2.3) Place of performance
NUTS code:
UKE32
Main site or place of performance:
Sheffield
II.2.4) Description of the procurement
The University requires a long-term contract for a modern, standardised student records management solution to replace its current highly customised and outdated implementation of SITS.
To meet this need, a 5-year contract will be awarded to Tribal for the provision of SITS under the Higher Education Full Service (HEFS) licensing model. This contract will be procured via the APUC/UCISA Framework Agreement, which provides a standardised costing model based on HESA student numbers.
The agreement aligns with the University's Operational Improvement Programme and supports the adoption of standard SITS functionality in line with sector-wide developments.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70%
Price
/ Weighting:
Price 30%
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is for 5 years with the option to extend for a further 2 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
This contract has been awarded via a direct call off through the AUPC Framework for Student Information Management Systems and Associated Services (ITS1050 AP)
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/06/2025
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tribal Education Limited
4163300
Sheffield
UK
NUTS: UKE32
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 505 780.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Sheffield Hallam University
Sheffield
UK
VI.5) Date of dispatch of this notice
27/06/2025