Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Southampton City Council
Civic Centre, Civic Centre Road
Southampton
SO147LY
UK
Contact person: Callum Lee
E-mail: callum.lee@southampton.gov.uk
NUTS: UK
Internet address(es)
Main address: www.southampton.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hosting and Managed Services
Reference number: SCC-SMS-0934
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
This is to move the software to a hosted/managed delivery model where the provider will complete upgrades / maintenance and hosting of the system. This is provided directly by IDOX.
RM6259 Vertical Application Solutions
Lot 3: Housing, Environmental and Planning Solutions
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
338 793.43
GBP
II.2) Description
Lot No: 3
II.2.1) Title
Housing, Environmental and Planning Solutions
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is to move the software to a hosted/managed delivery model where the provider will complete upgrades / maintenance and hosting of the system. This is provided directly by IDOX.
RM6259 Vertical Application Solutions
Lot 3: Housing, Environmental and Planning Solutions
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
This procurement was conducted as a direct award under the Crown Commercial Services framework (RM6259 Lot 3: Housing, Environmental and Planning Solutions). A direct award was selected on the basis that the hosting services are provided exclusively by the incumbent supplier and cannot be sourced from an alternative provider, thereby constituting a sole supplier arrangement.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/06/2025
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
IDOX SOFTWARE LTD
02933889
woking
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 338 793.43
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Procurement Review Body
London
UK
VI.5) Date of dispatch of this notice
02/07/2025