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Contract Notice

Provision of Patent Renewals

  • First published: 07 July 2025
  • Last modified: 07 July 2025
  • Record interest

     

  • This file may not be fully accessible.

  •  

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-0513cb
Published by:
University of Strathclyde
Authority ID:
AA20484
Publication date:
07 July 2025
Deadline date:
06 August 2025
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The University of Strathclyde’s IP & Commercialisation team within the Innovation & Industry Engagement Directorate annually administers around 300 active patent cases, for around 35 countries including instructing renewals to maintain those cases in the territories of USA, Europe, Canada, India, China, Japan, South Korea, Australia and Brazil.

These patent cases require to be renewed in each territory on a regular basis, and we require a provider that can do this competently.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

University of Strathclyde

Learning & Teaching Building, 49 Richmond Street

Glasgow

G1 1XU

UK

Contact person: FAJINMI Ejiro

Telephone: +44 7811592949

E-mail: ejiro.fajinmi@strath.ac.uk

NUTS: UKM82

Internet address(es)

Main address: http://www.strath.ac.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Patent Renewals

Reference number: UOS-35860-2025

II.1.2) Main CPV code

79120000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The University of Strathclyde’s IP & Commercialisation team within the Innovation & Industry Engagement Directorate annually administers around 300 active patent cases, for around 35 countries including instructing renewals to maintain those cases in the territories of USA, Europe, Canada, India, China, Japan, South Korea, Australia and Brazil.

These patent cases require to be renewed in each territory on a regular basis, and we require a provider that can do this competently.

II.1.5) Estimated total value

Value excluding VAT: 400 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM82

II.2.4) Description of the procurement

The University of Strathclyde’s IP & Commercialisation team within the Innovation & Industry Engagement Directorate annually administers around 300 active patent cases, for around 35 countries including instructing renewals to maintain those cases in the territories of USA, Europe, Canada, India, China, Japan, South Korea, Australia and Brazil.

In 2024 around 120 renewals were conducted.

These patent cases require to be renewed in each territory on a regular basis, and we require a provider that can do this competently; has an interface/portal that is easy for the team to interact with; and is cost-effective.

A sole supplier is required to provide this renewals service.

As in previous contracts the interface should have live pricing, exportable exports, search & filter functionality and a security profile with the University is able to assess. The portal will allow the University to login and instruct renewals i.e. renew, auto renew, delay, abandon, and other channels.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

2 x 2 year extensions

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

4B1.1

Bidders will be required to have an average yearly turnover of a minimum of 800,000GBP for the last 2 years.


Minimum level(s) of standards required:

4B.5.1 – 4B.5.3 Insurances

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

- The Contractor shall maintain in force with reputable insurers employer’s liability insurance and public liability insurance in the sum of not less than 10,000,000 GBP in respect of any one incident and unlimited as to numbers of claims.

- The Contractor shall maintain in force with reputable insurers professional liability insurance in the sum of not less than 2,000,000 GBP in respect of any one incident and unlimited as to numbers of claims.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

4C.1.2

Bidders will be required to provide examples (3) that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4


Minimum level(s) of standards required:

Examples provided should be relevant and proportionate to the procurement exercise.

This question will have a minimum score of 2. Bidders that do not achieve this score may be eliminated from the tender at this stage in the evaluation)

Bidders that do not pass the above Selection Criteria may be eliminated from the tender at this stage in the evaluation.

All tenderers passing the above SPD Selection Criteria will be taken forward to the Tender Technical and Price evaluation

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2025/S 000-021524

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/08/2025

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 06/08/2025

Local time: 12:00

Place:

Glasgow

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise.

For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 802781. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

In line with the University’s Socio-Economic Impact and Community Benefits Strategy consideration has been given to the inclusion of community benefits within this contract and it was concluded that since the contract duration is for a total of 4 years, community benefits would form part of the contract value and service requirement.

Community benefit forms part of the technical questions with a weighting score of 3%.

(SC Ref:802781)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow Sheriff Court

Glasgow

UK

VI.5) Date of dispatch of this notice

02/07/2025

Coding

Commodity categories

ID Title Parent category
79120000 Patent and copyright consultancy services Legal services

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
ejiro.fajinmi@strath.ac.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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