Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Strathclyde
Learning & Teaching Building, 49 Richmond Street
Glasgow
G1 1XU
UK
Contact person: FAJINMI Ejiro
Telephone: +44 7811592949
E-mail: ejiro.fajinmi@strath.ac.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.strath.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Patent Renewals
Reference number: UOS-35860-2025
II.1.2) Main CPV code
79120000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Strathclyde’s IP & Commercialisation team within the Innovation & Industry Engagement Directorate annually administers around 300 active patent cases, for around 35 countries including instructing renewals to maintain those cases in the territories of USA, Europe, Canada, India, China, Japan, South Korea, Australia and Brazil.
These patent cases require to be renewed in each territory on a regular basis, and we require a provider that can do this competently.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The University of Strathclyde’s IP & Commercialisation team within the Innovation & Industry Engagement Directorate annually administers around 300 active patent cases, for around 35 countries including instructing renewals to maintain those cases in the territories of USA, Europe, Canada, India, China, Japan, South Korea, Australia and Brazil.
In 2024 around 120 renewals were conducted.
These patent cases require to be renewed in each territory on a regular basis, and we require a provider that can do this competently; has an interface/portal that is easy for the team to interact with; and is cost-effective.
A sole supplier is required to provide this renewals service.
As in previous contracts the interface should have live pricing, exportable exports, search & filter functionality and a security profile with the University is able to assess. The portal will allow the University to login and instruct renewals i.e. renew, auto renew, delay, abandon, and other channels.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
2 x 2 year extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
4B1.1
Bidders will be required to have an average yearly turnover of a minimum of 800,000GBP for the last 2 years.
Minimum level(s) of standards required:
4B.5.1 – 4B.5.3 Insurances
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
- The Contractor shall maintain in force with reputable insurers employer’s liability insurance and public liability insurance in the sum of not less than 10,000,000 GBP in respect of any one incident and unlimited as to numbers of claims.
- The Contractor shall maintain in force with reputable insurers professional liability insurance in the sum of not less than 2,000,000 GBP in respect of any one incident and unlimited as to numbers of claims.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.1.2
Bidders will be required to provide examples (3) that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4
Minimum level(s) of standards required:
Examples provided should be relevant and proportionate to the procurement exercise.
This question will have a minimum score of 2. Bidders that do not achieve this score may be eliminated from the tender at this stage in the evaluation)
Bidders that do not pass the above Selection Criteria may be eliminated from the tender at this stage in the evaluation.
All tenderers passing the above SPD Selection Criteria will be taken forward to the Tender Technical and Price evaluation
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-021524
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/08/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
06/08/2025
Local time: 12:00
Place:
Glasgow
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise.
For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 802781. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
In line with the University’s Socio-Economic Impact and Community Benefits Strategy consideration has been given to the inclusion of community benefits within this contract and it was concluded that since the contract duration is for a total of 4 years, community benefits would form part of the contract value and service requirement.
Community benefit forms part of the technical questions with a weighting score of 3%.
(SC Ref:802781)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
Glasgow
UK
VI.5) Date of dispatch of this notice
02/07/2025