Summary
- OCID:
- ocds-h6vhtk-05583c
- Published by:
- Portsmouth City Council
- Authority ID:
- AA20789
- Publication date:
- 07 July 2025
- Deadline date:
- 18 July 2025
- Notice type:
- UK2
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Portsmouth International Port (the 'Port'), who is a directorate of Portsmouth City Council (the 'Council'), is undertaking preliminary market engagement (PME) ahead of a formal procurement process scheduled to commence in August 2025 concerning the supply, installation, commissioning, maintenance and support of digital screens for the incoming vehicle gantries and a large external media screen within the vehicle waiting area, this includes associated software. The Port's is estimated to be budget £150,000 - £200,000 exc. VAT for the supply, installation and commissioning of the required screens and software, and £10,000 - £20,000 per annum for the screens maintenance and servicing, and software support and helpdesk. Once the contract is awarded, the installation of the new screens must be completed as soon as possible and no later than early 2026. The contract will be for a 5-year base term to cover the screens maintenance and servicing, software support and helpdesk, and any further required installations. The term may be extendable by a further 5 years in increments to be agreed between the parties. The Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the above services. The procurement process will commence in August 2025 with award targeted for November 2025 to allow for mobilisation sooner after award in November 2025.
Full notice text
Scope
Procurement description
Portsmouth International Port (the 'Port'), who is a directorate of Portsmouth City Council (the 'Council'), is undertaking preliminary market engagement (PME) ahead of a formal procurement process scheduled to commence in August 2025 concerning the supply, installation, commissioning, maintenance and support of digital screens for the incoming vehicle gantries and a large external media screen within the vehicle waiting area, this includes associated software.
The Port's is estimated to be budget £150,000 - £200,000 exc. VAT for the supply, installation and commissioning of the required screens and software, and £10,000 - £20,000 per annum for the screens maintenance and servicing, and software support and helpdesk.
Once the contract is awarded, the installation of the new screens must be completed as soon as possible and no later than early 2026. The contract will be for a 5-year base term to cover the screens maintenance and servicing, software support and helpdesk, and any further required installations. The term may be extendable by a further 5 years in increments to be agreed between the parties.
The Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the above services. The procurement process will commence in August 2025 with award targeted for November 2025 to allow for mobilisation sooner after award in November 2025.
Additional categories
Services
Total value (estimated)
400000 GBP Excluding VAT
480000 GBP Including VAT
Contract dates (estimated)
24 November 2025, 00:00AM to 23 November 2030, 23:59PM
Extension end date (if all the extensions are used): 23 November 2035
Contracting authority
Portsmouth City Council
Identification register:
Address 1: Civic Offices, Guildhall Square
Town/City: Portsmouth
Postcode: PO1 2AL
Country: United Kingdom
Public Procurement Organisation Number: PCNL-5714-PRZV
NUTS code: UKJ31
Email: procurement@portsmouthcc.gov.uk
Organisation type: Public authority - sub-central government
Procedure
Is the total value above threshold?
Below threshold
Lots
Divided into 1 lots
Lot number: 1 CPV classifications
- 32320000 - Television and audio-visual equipment
- 48500000 - Communication and multimedia software package
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
- 51310000 - Installation services of radio, television, sound and video equipment
- 72253000 - Helpdesk and support services
- 80533000 - Computer-user familiarisation and training services
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
24 November 2025, 00:00AM
Contract end date (estimated)
23 November 2030, 23:59PM
Extension end date (estimated)
23 November 2035, 23:59PM
Can the contract be extended?
Yes
Engagement
Engagement process description
The PME briefing document issued on the Council's e-sourcing system In-tend outlines the current contract scope, envisaged contracting strategy, and future key delivery considerations.
The Port has prepared a preliminary market engagement questionnaire for completion which will be used to understand:
• Market interest
• Budget
• Technical requirements & options
• Commercial considerations & pricing options
• Programme & lead times
The submission of the questionnaire, in part or in full, is purely optional and suppliers who do not submit will not be precluded from taking part in the procurement process. There will be no further opportunity to input into the points above ahead of the procurement process will be provided.
The Port are requesting the questionnaire, and the Conflicts of Interest Declaration is completed and returned by Friday 18th July 2025 by 17:00. These documents are to be submitted via the Council's In-tend and against the projects PME stage. Any responses after this deadline may not be considered in the PME report.
Due date
18 July 2025, 23:59PM
Has the engagement period already ended?
No
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 48500000 |
Communication and multimedia software package |
Software package and information systems |
| 80533000 |
Computer-user familiarisation and training services |
Vocational training services |
| 72253000 |
Helpdesk and support services |
System and support services |
| 51310000 |
Installation services of radio, television, sound and video equipment |
Installation services of communications equipment |
| 50340000 |
Repair and maintenance services of audio-visual and optical equipment |
Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment |
| 32320000 |
Television and audio-visual equipment |
Television and radio receivers, and sound or video recording or reproducing apparatus |
Delivery locations
| ID |
Description
|
|
There are no delivery locations for this notice.
|
Alert region restrictions
The buyer has restricted the alert for this notice to suppliers based in the following regions.
| ID |
Description
|
|
There are no alert restrictions for this notice.
|
About the buyer
- Main contact:
- N/a
- Admin contact:
- N/a
- Technical contact:
- N/a
- Other contact:
- N/a
Further information
|
Date
|
Details
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No further information has been uploaded.
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