Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Coventry City Council
PO Box 7097
Coventry
CV6 9SL
UK
E-mail: procurement.services@coventry.gov.uk
NUTS: UKG33
Internet address(es)
Main address: https://www.coventry.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
COV - Provision of Children's Targeted Short Breaks and Specialist Short Breaks for Children & Young People with a Disability
Reference number: COV - 19274
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
This framework is for the provision of targeted short breaks and specialist targeted short breaks for children & young people with a disability and is broken down into two Lots as below:
Lot 1 - Targeted Short Breaks for Children & Young People with a Disability
Lot 2 - Specialist Targeted Short Breaks for Children & Young People with a Disability
The framework was originally tendered with a 3rd Lot for the provision of Home Support (Domiciliary Care/Personal Care) for Children & Young People with a Disability. This Lot was abandoned during the procurement process and subsequently tendered under a separate framework - reference COV - 21329 - Home Support (Domiciliary Care/Personal Care) for Children & Young People with a Disability
The framework value for the 3 Lots was £4,795,000. The framework value for Lots 1 and 2 above is £4,165,000
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 165 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Targeted Short Breaks for Children & Young People with a Disability
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKG33
II.2.4) Description of the procurement
Provision of Targeted Short Breaks for Children & Young People with a Disability
II.2.5) Award criteria
Quality criterion: Service Delivery & Mobilisation (data collection and information sharing, premises and access)
/ Weighting: 30%
Quality criterion: Governance and quality assurance
/ Weighting: 15%
Quality criterion: Establishing a culture of continuous improvement (promoting choice and control)
/ Weighting: 15%
Quality criterion: Establishing a culture of continuous improvement (outcome driven focus)
/ Weighting: 30%
Quality criterion: Safeguarding and supporting the most vulnerable
/ Weighting: 10%
Cost criterion: Cost
/ Weighting: Pass/fail
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the framework will be for the period of 5 years from commencement but may be extended, by mutual agreement by 2 increments of 12 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Specialist Targeted Short Breaks for Children & Young People with a Disability
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKG33
II.2.4) Description of the procurement
Provision of Specialist Targeted Short Breaks for Children & Young People with a Disability
II.2.5) Award criteria
Quality criterion: Service Delivery & Mobilisation (data collection and information sharing, premises and access)
/ Weighting: 40%
Quality criterion: Governance and quality assurance
/ Weighting: 10%
Quality criterion: Establishing a culture of continuous improvement (promoting choice and control)
/ Weighting: 10%
Quality criterion: Establishing a culture of continuous improvement (outcome driven focus)
/ Weighting: 30%
Quality criterion: Safeguarding and supporting the most vulnerable
/ Weighting: 10%
Cost criterion: Cost
/ Weighting: Pass/fail
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the framework will be for the period of 5 years from commencement but may be extended, by mutual agreement by 2 increments of 12 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-024635
Section V: Award of contract
Lot No: 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/02/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Midland Mencap
03006451
Unit E, Pinewood, Bell Heath Way
Birmingham
B32 3BZ
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Take A Break Warwickshire Limited
04075624
Phoenix House, 343 Bedworth Road, Longford
Coventry
CV6 6BN
UK
NUTS: UKG33
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 165 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/02/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Midland Mencap
03006451
Unit E, Pinewood, Bell Heath Way
Birmingham
B32 3BZ
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 165 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Coventry City Council
Coventry
UK
VI.5) Date of dispatch of this notice
04/07/2025