Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
E-mail: campbell.forsyth2@gov.scot
NUTS: UKM
Internet address(es)
Main address: http://www.scotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Temporary Crewing Framework
Reference number: CASE / 788769
II.1.2) Main CPV code
79620000
II.1.3) Type of contract
Services
II.1.4) Short description
Scottish Ministers, acting through Marine Scotland, is seeking to establish a multi-supplier framework for the provision of a Temporary Crewing Framework.
II.1.5) Estimated total value
Value excluding VAT:
7 700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79620000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Scottish Ministers, acting through Marine Scotland, is seeking to establish a multi-supplier framework for the provision of temporary Crewing. This framework will be awarded to a maximum of 2 contractors. The framework will be ranked and it remains appropriate to have a second ranked contractor to minimise any disruption to the crewing requirements.
II.2.5) Award criteria
Criteria below:
Quality criterion: Understanding of Business
/ Weighting: 10
Quality criterion: Delivery of Requirements
/ Weighting: 40
Quality criterion: Contract Management
/ Weighting: 15
Quality criterion: Quality Assurance & Risk Managment
/ Weighting: 15
Quality criterion: Climate Emergency
/ Weighting: 5
Quality criterion: Community Benefits
/ Weighting: 2.5
Quality criterion: Fair Work First
/ Weighting: 10
Quality criterion: Business Continuity & Disaster Recovery
/ Weighting: 2.5
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended by a further 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders must be Maritime & Coastguard Certified (MLC Certificate of Conformity). A copy of the certificate will be required with the bid.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
4B.4 - Financial Ratios
4B.5.1a/b and 4B.5.2 - Insurance
Minimum level(s) of standards required:
4B.4 - Bidders must demonstrate a Current Ratio of not less than 1.1
Current Ratio will be calculated as follows:
Total Current Assets divided by Total current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
4B.5.1 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
4B.5.1b - Employer’s (Compulsory) Liability Insurance In accordance with the legal obligation for the time being enforced.
4B.5.2 - Public Liability Insurance (including Abuse Liability) in the value of not less than 5,000,000 GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.1.2 - Relevant Experience
4C.2.1 - Details of Technicians / Technical Bodies
4C.4 - Supply Chain Management/Tracking Systems Used
4C.7 - Environmental Management
4C.10 - Proportion (%) to be Sub-Contracted
4D.1 - Quality Management Procedures
Minimum level(s) of standards required:
C.1.2 - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies within the past three years.
4C.1.1 - Maritime & Coastguard Agency Certified (MLC Certificate of Conformity). Copy of certificate required
4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a. their standard payment terms
b. ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.
Note:
Accepted evidence includes but is not limited to:
- extract of terms & conditions detailing standard payment terms
- a summarised accounts payable report showing payment on time performance
- credit report
4C.7 - Bidders are required to provide details of the environmental management measures which will be available when performing the contract:
4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
4D.1 - Bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/08/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/08/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This is an ongoing requirement with further notices expected prior to the expiry of the contract. i.e. 32-45 months (subject to contract extension).
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Single Procurement Document will be scored on a pass/fail basis.
Award Criteria Questions can be found in the ITT together with the weightings.
Question scoring methodology for award criteria outlined in Invitation to Tender.
Bidders must complete the SPD (Scotland) to demonstrate adherence to the exclusion and selection criteria for this procurement.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29611. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Examples of Community Benefit categories could be:
- targeted employment support, recruitment and work-related training for priority groups within the community (for example long-term unemployed and young people) as part of your proposed workforce for this project;
- support for existing Charity and Third Sector Organisations that deliver benefits to the communities
- use of SMEs or supported businesses as part of your supply chain
- up-skilling the existing workforce;
- equality and diversity initiatives;
- educational support initiatives.
Note: This list is not exhaustive.
(SC Ref:803386)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
04/07/2025