Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
UK
Telephone: +44 7901239756
E-mail: contracts@ypo.co.uk
NUTS: UKE45
Internet address(es)
Main address: http://www.ypo.co.uk/
Address of the buyer profile: https://procontract.due-north.com/register?ReadForm
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
YPO - 001250 Sketch Books and Pads
Reference number: 001250
II.1.2) Main CPV code
22816000
II.1.3) Type of contract
Supplies
II.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Sketchbooks and Pads for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
8 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Layout, Tracing Pads and Paper
II.2.2) Additional CPV code(s)
37823200
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot will cover a range of layout, tracing pads and paper to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Drawing Project Books
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of project books in various sizes to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Scrap/Presentation Book
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of presentation and scrap books to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Own Brand Sketchbooks & Watercolour Pads
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of YPO branded sketchbooks and watercolour pads to be delivered
into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Laminated Sketchbooks
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of laminated sketchbooks to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Hardback Sketchbooks
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of hardback sketchbooks to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Polypropylene Sketchbook
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of polypropylene sketchbooks to be delivered into YPO's distribution
centre in Wakefield.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Sketchbooks
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of sketchbooks to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Premium Sketchbooks
II.2.2) Additional CPV code(s)
22816000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
This Lot covers a range of premium sketchbook to be delivered into YPO's distribution centre in Wakefield.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 15%
Quality criterion: Social Value/Sustainability
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-005044
Section V: Award of contract
Lot No: 1
Contract No: 001250
Title: Layout, Tracing Pads and Paper
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/06/2025
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
William Sinclair & Sons (Stationers) Ltd
Otley
UK
NUTS: UKE42
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 001250
Title: Drawing Project Books
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/06/2025
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
William Sinclair & Sons (Stationers) Ltd
Otley
UK
NUTS: UKE42
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 001250
Title: Scrap/Presentation Book
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/06/2025
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Budget Paper Supplies Ltd
Peterborough
UK
NUTS: UKH11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 001250
Title: Own Brand Sketchbooks & Watercolour Pads
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/06/2025
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
West Design Products Limited
Kent
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 001250
Title: Laminated Sketchbooks
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/06/2025
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Budget Paper Supplies Ltd
Peterborough
UK
NUTS: UKH11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: 001250
Title: Hardback Sketchbooks
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/06/2025
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
West Design Products
Kent
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: 001250
Title: Polypropylene Sketchbook
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/06/2025
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
West Design Products
Kent
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Contract No: 001250
Title: Sketchbooks
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/06/2025
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Budget Paper Supplies Ltd
Peterborough
UK
NUTS: UKH11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 9
Contract No: 001250
Title: Premium Sketchbooks
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/06/2025
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
William Sinclair & Sons (Stationers) Ltd
Otley
UK
NUTS: UKE42
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
07/07/2025