Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Aberdeen
University Office, King's College
Aberdeen
AB24 3FX
UK
E-mail: e-sourcing@abdn.ac.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.abdn.ac.uk/procurement
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00102
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Non-Medical Personal Help Services for the University of Aberdeen
Reference number: AU24/56
II.1.2) Main CPV code
98000000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of non-medical personal help services for students of the University of Aberdeen
II.1.5) Estimated total value
Value excluding VAT:
560 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98000000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
University of Aberdeen campuses, Aberdeen
II.2.4) Description of the procurement
The provision of non-medical personal help services for students of the University of Aberdeen
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 75
Price
/ Weighting:
25
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
3 individual 12 month optional extension periods will be included
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/08/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/08/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The nature of the service will be ongoing dependent on the needs of the future students of the University of Aberdeen, a re-tender will be advertised in line with this and the current expiration date of the contract being tendered.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Tenders are invited in line with the invitation to tender documents associated to the opportunity as uploaded in PCS-Tender.
Minimum level(s) of standards required:
Insurance - Please refer to Question 4B.5 of the SPD and Economic and Financial Standing section of the Contract Notice. Tenderers must confirm that they can provide the following supporting evidence prior to award:
Employer's (Compulsory) Liability Insurance = 5 Million GBP
Public Liability Insurance = 5 Million GBP
Professional Liability Insurance = 2 Million GBP
Information provided will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
Accounts - The following evidence will be requested with tender submissions in order to conduct analysis of organisation’s financial standing;
- Contractors are required to submit 2 years audited accounts including profit and loss statements, or equivalent before the tender submission deadline.
Alternatively, if you are unable to provide the required accounting information – e.g., a new business without the required accounts, please provide a banker’s letter demonstrating their willingness to support your organisation over the term of the Contract.
Information provided will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice.
Please refer to 4B.6 of the SPD.
Appendices List:
Appendix A Commercial Schedule
Appendix B Technical Schedule
Appendix C UoA SCDA Questionnaire
Appendix D Form of Tender
Appendix E UoA Terms and Conditions
Appendix F Supply Chain Code of Conduct
Appendix G UoA Vendor Questions
AU24/56 NMPHS Invitation to Tender Document
Prompt Payment: Tenderers must confirm that payment of subcontractors at all stages of the supply chain will be made within a maximum of 30 days and that this will be managed.
Acceptance of Standard Terms and Conditions: Tenderers must confirm that they will accept the Standard Terms and Conditions as set out in Appendix C Template on Agreement Terms and Conditions. Tenderers wishing to propose an amendment to the Terms and Conditions may do so by attaching the amendment to the appropriate section in PCS-T. The University will review and consider only minor amendments that do not substantially change the intention of the terms and conditions and note they do not have to accept any amendments proposed. This information should be submitted in the Technical envelope. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The buyer is using PCS-Tender to conduct this ITT exercise.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: Sub-Contracting is not a significant part of the overall anticipated contract spend.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29621. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:803954)
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court & Justice of the Peace
Aberdeen
UK
VI.5) Date of dispatch of this notice
09/07/2025