WCC Weather forecasting services for winter maintenance

Procurement reference

WCC 22199

Procurement description

The Council is seeking a 24 Hour Domain Based 'forecaster intervened' winter highways weather forecasting service supplied by a weather forecasting company with appropriate skills and resource available to undertake the exacting requirements of Warwickshire County Council.

Main category

Services

Delivery regions

• UK - United Kingdom

Total value (estimated, excluding VAT)

350000 GBP to 350000GBP

Contract dates (estimated)

01 September 2025, 00:00AM to 31 August 2030, 23:59PM

Extension end date (if all the extensions are used): 31 August 2032

Warwickshire County Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

CPV classifications

• 71351600 - Weather-forecasting services

Delivery regions

• UK - United Kingdom

Lot value (estimated)

350000 GBP Excluding VAT

420000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 September 2025, 00:00AM

Contract end date (estimated)

31 August 2030, 23:59PM

Extension end date (estimated)

31 August 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The initial contract term will be for a period of 5 years. This may be extended up to a period of 24 months at the sole discretion of the Council.

Does the lot include options?

Yes

Description of options

The right to additional purchases while the contract is valid.

The Council reserves the right to make additional purchases during the contract that fall under the category of winter weather forecasting.

Award criteria

Payment terms

Please refer to the tender documents.

Description of risks to contract performance

The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded:

• The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered

• Changes in legislation or national guidance

• The identification of additional service recipients, not originally captured by the scope of the contract

• Opportunities offered by emerging/new technologies and/or products.

Tender submission deadline

08 August 2025, 12:00PM

Enquiry deadline

01 August 2025, 12:00PM

Date of award of contract

18 August 2025, 23:59PM

Submission address and any special instructions

Applicants are required to answer all of the questions and return their completed response by:-no later than Friday 8th August 2025 at 12 Noon via https://in-tendhost.co.uk/csw-jets/aspx/Home.Your tender return must be submitted via the E-tendering portal. You will not be able to upload your tender after the deadline detailed above. Applicants are advised that if their tender response is only partially uploaded within the E-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the E-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time.If you are experiencing any difficulties with your upload you must contact the Council well in advance of the closing date and timeThe procurement documents are available for unrestricted and full direct access, free of charge, athttps://in-tendhost.co.uk/csw-jets/aspx/HomeAdditional information can be obtained from the above-mentioned addressTenders or requests to participate must be submitted electronically viahttps://in-tendhost.co.uk/csw-jets/aspx/Home

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

02 June 2031, 23:59PM

Languages that may be used for submission

• English