Summary
- OCID:
- ocds-h6vhtk-056187
- Published by:
- Flintshire County Council
- Authority ID:
- AA0419
- Publication date:
- 17 July 2025
- Deadline date:
- 12 August 2025
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Flintshire County Council (FCC / The Authority) is looking to procure a contract with an approved e-Broker supplier which is a Registered Body for the Disclosure and Barring Service (DBS) to provide DBS checks to support safeguarding and recruitment process. The Authority currently undertakes 1500-2000 DBS Checks per annum, this is based on previous figures and is not minimum or guaranteed. All requirements of this procurement exercise can be found within Proactis Source to Contract the reference is GSC1001365REQ
Full notice text
Scope
Procurement reference
GSC1001365REQ
Procurement description
Flintshire County Council (FCC / The Authority) is looking to procure a contract with an approved e-Broker supplier which is a Registered Body for the Disclosure and Barring Service (DBS) to provide DBS checks to support safeguarding and recruitment process. The Authority currently undertakes 1500-2000 DBS Checks per annum, this is based on previous figures and is not minimum or guaranteed. All requirements of this procurement exercise can be found within Proactis Source to Contract the reference is GSC1001365REQ
Delivery regions
- UKL23 - Flintshire and Wrexham
Total value (estimated, excluding VAT)
1 GBP to 1GBP
Contract dates (estimated)
18 October 2025, 00:00AM to 17 October 2030, 23:59PM
Extension end date (if all the extensions are used): 17 October 2033
Contracting authority
Flintshire County Council
Identification register:
Address 1: Ty Dewi Sant
Town/City: Flintshire
Postcode: CH5 3FF
Country: United Kingdom
Website: https://www.flintshire.gov.uk
Public Procurement Organisation Number: PNJC-2356-PCDV
Contact name: Lisa Rainford
Email: procurement@denbighshire.gov.uk
Telephone: 01824 712194
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Trade agreements
Government Procurement Agreement (GPA)
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 75000000 - Administration, defence and social security services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
Delivery regions
- UKL23 - Flintshire and Wrexham
Lot value (estimated)
1 GBP Excluding VAT
1 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
18 October 2025, 00:00AM
Contract end date (estimated)
17 October 2030, 23:59PM
Extension end date (estimated)
17 October 2033, 23:59PM
Can the contract be extended?
Yes
Description of extensions
5 year contract with the option to extend on an annual basis for an additional 3 years. (5+1+1+1)
Participation
Conditions of participation
Details can be found within the procurement documentation on Proactis Source to Contract.
Conditions of participation
Details can be found within the procurement documentation on Proactis Source to Contract.
Award criteria
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
Type: quality
Name
Meeting DBS Service and Solution Specification Requirements
Weighting: 20.00
Weighting type: percentageExact
Type: quality
Name
Implementation Plan
Weighting: 6.00
Weighting type: percentageExact
Type: quality
Name
Customer Service, Contract / Account Management & Continuity of Service Provision
Weighting: 4.00
Weighting type: percentageExact
Type: quality
Name
DBS & DfE Requirements
Weighting: 4.00
Weighting type: percentageExact
Type: quality
Name
Technical Support & Customer Helpdesk
Weighting: 4.00
Weighting type: percentageExact
Type: quality
Name
Effectiveness of Transferring DBS Forms
Weighting: 2.00
Weighting type: percentageExact
Submission
Tender submission deadline
12 August 2025, 12:00PM
Enquiry deadline
05 August 2025, 00:00AM
Date of award of contract
08 September 2025, 23:59PM
Submission address and any special instructions
https://supplierlive.proactisp2p.com/Account/Login
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
15 June 2030, 23:59PM
Languages that may be used for submission
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 75000000 |
Administration, defence and social security services |
Defence and security |
| 79000000 |
Business services: law, marketing, consulting, recruitment, printing and security |
Other Services |
Delivery locations
| ID |
Description
|
| 100 |
UK - All |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a