Summary
- OCID:
- ocds-h6vhtk-05659e
- Published by:
- University of South Wales
- Authority ID:
- AA0315
- Publication date:
- 24 July 2025
- Deadline date:
- -
- Notice type:
- UK5
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
The University of South Wales intends to award a contract directly for the provision of ongoing support, maintenance, and additional technical work related to the Quercus software system.As the original developer and implementer of the Quercus system, which is currently in operational use, the supplier holds unique technical knowledge and detailed understanding of the software's architecture, configuration, and integration with internal systems. This knowledge is essential to the continued reliable operation, support, and enhancement of the system.The intended contract includes additional works that form a natural extension of the original implementation and which cannot be carried out by another supplier without significant risk of disruption, inefficiency, or duplication of effort. Due to the technical complexity and system-specific knowledge required, no alternative supplier is known to be capable of delivering these services to the required standard.
Full notice text
Scope
Procurement reference
026
Procurement description
The University of South Wales intends to award a contract directly for the provision of ongoing support, maintenance, and additional technical work related to the Quercus software system.
As the original developer and implementer of the Quercus system, which is currently in operational use, the supplier holds unique technical knowledge and detailed understanding of the software's architecture, configuration, and integration with internal systems. This knowledge is essential to the continued reliable operation, support, and enhancement of the system.
The intended contract includes additional works that form a natural extension of the original implementation and which cannot be carried out by another supplier without significant risk of disruption, inefficiency, or duplication of effort. Due to the technical complexity and system-specific knowledge required, no alternative supplier is known to be capable of delivering these services to the required standard.
Contracting authority
University of South Wales
Identification register:
Address 1: University of South Wales,
Town/City: Pontypridd
Postcode: CF37 1DL
Country: United Kingdom
Website: https://www.southwales.ac.uk/
Charity Commission (England and Wales): 1140312
Contact name: Gemma Selway
Email: gemma.selway@southwales.ac.uk
Organisation type: Public undertaking
Devolved regulations that apply: Wales
Supplier
Surecampus Ltd
Identification register:
Address 1: Clonross
Town/City: Drumree
Postcode: A85 PX75
Country: Ireland
Public Procurement Organisation Number: PWVJ-4777-XLMQ
Email: adrienne@surecampus.ie
Type:
Procedure
Procedure type
Direct award
Description of how these justifications apply
This direct award is justified under the Procurement Act due to the presence of technical reasons and the necessity for additional works that can only be carried out by the original supplier.
The supplier in question is the original developer and proprietor of the Quercus software system, which is currently in use. As the initial vendor of the software, the supplier holds unique technical knowledge, proprietary rights, and expertise that are essential to the ongoing operation, support, and maintenance of the system for USW.
The requirement for additional work is directly related to updates, and ongoing support services integral to the continued and effective functioning of the Quercus system. These works cannot be carried out by any other supplier without risking system compatibility, data integrity, and operational continuity.
Furthermore, the supplier remains the only known provider in the market with the technical capability and legal rights to modify or maintain the Quercus system. Any attempt to engage a third party would not only introduce unnecessary risks and significantly increase costs and delays due to the steep learning curve.
Direct award justification
Additional repeat extension partial replacement
Lots
Divided into 1 lots
Lot number: 1
Status: Complete
Sustainability
Small and medium-sized enterprises (SME)
Contract
Provision of Quercus Maintenance and Support
ID: 1
Status: Pending
Related lots
1
Date the contract will be signed (estimated)
07 August 2025, 23:59PM
Value
186125.00 GBP Excluding VAT
223350.00 GBP Including VAT
CPV classifications
- 72200000 - Software programming and consultancy services
- 48190000 - Educational software package
Is the total value above threshold?
Above threshold
Contract dates (estimated)
11 August 2025, 00:00AM to 10 August 2026, 23:59PM
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 48190000 |
Educational software package |
Industry specific software package |
| 72200000 |
Software programming and consultancy services |
IT services: consulting, software development, Internet and support |
Delivery locations
| ID |
Description
|
| 1015 |
Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf) |
Document family
|
Notice details
|
- Publication date:
- 24 July 2025
- Deadline date:
- Notice type:
- UK5
- Version:
- 1
- Authority name:
- University of South Wales
|
- Publication date:
- 25 July 2025
- Deadline date:
- Notice type:
- UK6
- Version:
- 1
- Authority name:
- University of South Wales
|
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a