Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Albyn Housing Society Limited
98-104 High Street, Invergordon
Ross-shire
IV18 0DL
UK
Telephone: +44 03003230990
E-mail: andrew.whitehouse@albynhousing.org.uk
NUTS: UKM6
Internet address(es)
Main address: www.albynhousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA18062
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Stock Condition Surveys
II.1.2) Main CPV code
71250000
II.1.3) Type of contract
Services
II.1.4) Short description
Albyn Housing Society requires a suitably qualified and experienced supplier to undertake stock condition surveys within our domestic properties, in order to assess the current condition and inform future investment strategies.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71250000
71251000
71315300
71324000
II.2.3) Place of performance
NUTS code:
UKM6
Main site or place of performance:
Highlands
II.2.4) Description of the procurement
This is a single supplier call-off framework procurement to appoint a a suitably qualified and experienced supplier to undertake stock condition surveys within our domestic properties, in order to assess the current condition and inform future investment strategies.
Findings derived from these surveys will assist in our strategic asset management, investment planning, options appraisals and budgeting within our current portfolio. Data will also be used for the preparation of detailed planned maintenance plans and programmes, and to inform compliance with the Scottish Housing Quality Standard (SHQS) and performance against the Energy Efficiency Standard for Social Housing (EESSH / EESSH2), Social Housing Net Zero Standard (SHNZS) and the Heat in Buildings Strategy.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Albyn Housing Society retains the option to extend for a period or periods together not exceeding 12 months from the initial 2 year term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please ensure that you have carefully and comprehensively read all of the attached tender documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to document 8. SPD Criteria, Award Criteria and Response Form 'SPD Criteria'
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to document 8. SPD Criteria, Award Criteria and Response Form 'SPD Criteria'
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please refer to document 8. SPD Criteria, Award Criteria and Response Form 'SPD Criteria'
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Please refer to document 1. Invitation to Tender (ITT) and document 8. SPD Criteria, Award Criteria and Response Form
III.2.2) Contract performance conditions
Refer to document 5. Appendix 4 - Amended RICS Short Form of Consultants Appointment Scotland April 2025
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/08/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
09/10/2025
IV.2.7) Conditions for opening of tenders
Date:
11/08/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 years from proposed contract award date (September/October 2028)
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you have carefully and comprehensively read all of the attached tender documents which comprises 1. Invitation to Tender (ITT), 2, Appendix 1 - Scope of Services, 3. Appendix 2 - Property List, 4. Appendix 3 - Data Processing Agreement Template, 5. Appendix 4 - Amended RICS Short Form of Consultants Appointment Scotland April 2024, 6. Appendix 5 - Freedom of Information Exemption, 7. Appendix 6 - Forms of Signature, 8 - SPD Criteria, Award Criteria and Response Form and 9. Pricing Schedule
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=804133.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:804133)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=804133
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff Court and Justice of the Peace Court
The Inverness Justice Centre, Longman Road
Inverness
IV1 1AH
UK
VI.5) Date of dispatch of this notice
11/07/2025