Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Kent and Medway Towns Fire Authority
The Godlands, Straw Mill Hill, Tovil
Maidstone
ME156XB
UK
Contact person: Oxana Seager
E-mail: oxana.seager@kent.fire-uk.org
NUTS: UKJ4
Internet address(es)
Main address: www.kent.fire-uk.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Travel and Accommodation Booking Services
Reference number: C25028
II.1.2) Main CPV code
63516000
II.1.3) Type of contract
Services
II.1.4) Short description
Online Travel Management Platform - UK Booked National and International Business Travel.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
264 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This procurement involves the engagement of the online travel management platform to facilitate and manage the booking of air, rail and accommodation for organisational travel requirements. The platform will serve as a centralised digital solution to streamline the booking process ensuring cost-efficiency and policy compliance.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 months extensions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Direct Award - CCS Framework RM6342/ Travel, Transport, Accommodation and Venue Solutions. The requirements can be met within the standard terms of the agreement and no additional changes or additions are needed.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: C25028
Title: Travel & Accommodation Booking Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/07/2025
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Clarity Travel Limited
07413801
Manchester
M1 6EU
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 264 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Kent and Medway Towns Fire Authority
Tovil, Maidstone
UK
VI.5) Date of dispatch of this notice
14/07/2025