Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Dunbartonshire Council
Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
UK
Contact person: Nicola Young
Telephone: +44 1415745750
E-mail: nicola.young@eastdunbarton.gov.uk
NUTS: UKM81
Internet address(es)
Main address: http://www.eastdunbarton.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
East Dunbartonshire Council
East Dunbartonshire
UK
E-mail: procurement@eastdunbarton.gov.uk
NUTS: UKM81
Internet address(es)
Main address: www.publiccontractsscotland.gov.uk
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EDC/2025/4176 DAMP & MOULD SURVEY & MANAGEMENT
II.1.2) Main CPV code
71315300
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority wishes to establish a contract for the provision of reactive surveys of domestic properties reported to be impacted by Damp, Mould, Condensation & Ventilation issues.
The Authority requires a service provider to attend domestic and commercial properties to undertake Damp, Mould, Condensation and/or Ventilation Survey and provide a detailed report of the status and root cause of issues, along with recommended actions to eradicate, reinstate and preventative measures. This may include Laboratory analysis and Mycological assessment & reporting and the supply, installation,management and removal of Air Quality Monitoring Equipment to domestic properties.
II.1.5) Estimated total value
Value excluding VAT:
219 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71315300
71324000
71321400
II.2.3) Place of performance
NUTS code:
UKM81
II.2.4) Description of the procurement
The key requirements include, but are not limited to;
The provision of suitably qualified surveyors to undertake Damp, Mould, Condensation & Ventilation (DMCV) Surveys of domestic tenanted properties and provide a formal report and recommended actions to eradicate and prevent ongoing issues;
Communication with tenants within 72 hours of receipt of PO from EDC to arrange a visit the property.
Undertake the survey within 5 days of receipt of PO from EDC.
Survey reporting and action plan within 48 hours of site visit.
The provision of Damp, Mould, Condensation & Ventilation Survey, formal reporting and recommended actions for common areas of housing
The provision of Damp, Mould, Condensation & Ventilation Re-inspection survey, formal reporting and recommended actions of Domestic Properties
Non-domestic Damp, Mould, Condensation & Ventilation survey formal reporting and recommended actions
To undertake Lab analysis, Mycological assessment & reporting
The supply, installation and removal of Air Quality Monitoring Equipment to domestic properties.
Collection, Management & Reporting of data from Air Quality Monitoring Equipment
The service provider will be required to provide monthly management reports and a dashboard of all properties, demonstrating their service delivery in relation to KPI’s.
The service provider will be required to discuss the issues of condensation with the tenant in instances where air monitoring is showing the air quality issues are being caused by living conditions.
The service provider will be required to provide advice and support in relation to a survey report and recommendation to the authority and to contractors who will undertake the recommendations upon EDC’s instructions.
The service provider may be required to provide witness statements, reports and/or appear in court.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
219 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be tendered for renewal in Q1 2028
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There is a contract variation process included within the contract to allow for additional servies to be added to the schedule of rates during the contract term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Surveyors should be certified by either of the following: Royal Institution of Chartered Surveyors, (RICS), Chartered Institute of Building (CIOB), Building Research establishment (BRE), or be members of a professional body like the Property Care Association (PCA), Federation of Damp or; other accreditation from relevant bodies.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The conditions of contract are the SBCC Measured Term Contract for use in Scotland MTC/Scot 2019 Edition.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/08/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
12/12/2025
IV.2.7) Conditions for opening of tenders
Date:
13/08/2025
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This contract will be re-tendered in Q1 2028.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=804367.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Tenderers are expected to provide contribution towards community benefits, which will be considered as part of your tender submission. Please detail the actions that you will take to deliver community benefits within the quality questionnaire.
Factors to consider as opportunities for community benefits include:
Generating employment and training opportunities for priority groups
Vocational training
Up-skilling existing workforce
Equality and diversity initiatives
Sub-contracting opportunities available to SME’s, the third sector and supported businesses and/or in the local area
Supply-chain developmental activity
Building capacity in community organisations
Education support initiatives
Working with schools, colleges, universities to offer work experience or educational/professional advice
Community engagement events or providing value to the local community
Minimising negative environmental impacts, for example impacts associated with vehicle movements and/or associated emissions ad impacts on protected species, areas, buildings or sites
(SC Ref:804367)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=804367
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
Glasgow
UK
VI.5) Date of dispatch of this notice
15/07/2025