Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cambrian Learning Trust
Fernham Road
Faringdon
SN7 7LB
UK
Contact person: Ben Jones
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKJ14
Internet address(es)
Main address: https://www.cambrianlearningtrust.org/
I.4) Type of the contracting authority
Other: Education Institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cambrian Learning Trust - Catering and Cleaning Services
Reference number: MPN-10311
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Cambrian Learning Trust is currently out to tender for the provision of full daily catering and cleaning services.The services at the Cambrian Learning Trust are outsourced. TUPE is expected to apply, details of which can be found in the tender documentation.Catering: The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. Across the Trust there are currently 8004 pupils on roll for the academic year 2024/25. Of this figure, 1394 pupils are entitled to UIFSM and a further 1283 to Free School Meals. Cleaning: The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 September 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
16 727 225.35
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Catering-Primary Schools
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Full details in tender documentation
II.2.4) Description of the procurement
Cambrian Learning Trust is currently out to tender for the provision of full daily catering for their Primary Schools under Lot1.The services at the Cambrian Learning Trust are outsourced.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust Primary schools. This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. The catering facilities at the schools include the main dining areas and servery.Across the Trust there are currently 8004 pupils on roll for the academic year 2024/25, of this 3673 pupils are in the Primary setting. Of this figure, 1240 pupils are entitled to UIFSM and a further 575 to Free School Meals in their primary schools. TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the catering team (8 staff) are members of the Local Government Pension Scheme and all details are in the tender documentation.The Trust is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.The Trust is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 90
Price
/ Weighting:
10
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 2
II.2.1) Title
Lot 2 - Catering-Secondary Schools
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Full details in tender documentation
II.2.4) Description of the procurement
Cambrian Learning Trust is currently out to tender for the provision of full daily catering for their Secondary and All-Through Schools under Lot2.The services at the Cambrian Learning Trust are outsourced.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Secondary and All-Through Schools . This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. The catering facilities at the schools include the main dining areas and servery.Across the Trust there are currently 8004 pupils on roll for the academic year 2024/25, of this 4331 pupils are in the Primary setting. Of this figure, 154 pupils are entitled to UIFSM and a further 708 to Free School Meals in their Secondary and All-Through Schools. TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the catering team (10 staff) are members of the Local Government Pension Scheme and all details are in the tender documentation.The Trust is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.The Trust is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 90
Price
/ Weighting:
10
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 3
II.2.1) Title
Lot 3 - Cleaning
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Full details in tender documentation
II.2.4) Description of the procurement
Cambrian Learning Trust is currently out to tender for the provision of full daily cleaning services.The services at the Cambrian Learning Trust are outsourced.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 September 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team (5 staff) are members of the Local Government Pension Scheme and all details are in the tender documentation.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-000205
Section V: Award of contract
Lot No: 1
Contract No: Cambrian Learning Trust
Title: Catering Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/06/2025
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cater Link Limited
Earley West, Thames Valley Business Park
Reading
RG6 1PT
UK
NUTS: UKJ11
Internet address(es)
URL: www.caterlinkltd.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 649 882.19
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: Cambrian Learning Trust
Title: Catering Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/06/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Dolce Ltd
Lowton Business Park, Newton Road
Lowton
WA3 2AN
UK
NUTS: UKD6
Internet address(es)
URL: https://www.dolce.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 8 223 178.22
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: Cambrian Learning Trust
Title: Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/06/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
YBC Cleaning Services Limited
161 North Lane
Aldershot
GU12 4TA
UK
NUTS: UKJ3
Internet address(es)
URL: www.ybcservices.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 854 164.94
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Cambrian Learning Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
15/07/2025