Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Tower Hamlets
New Town Hall, 160 Whitechapel Road London
London
E1 1BJ
UK
Contact person: Mr Simon Waller
Telephone: +44 2073644013
E-mail: simon.waller@towerhamlets.gov.uk
NUTS: UKI
Internet address(es)
Main address: http://www.towerhamlets.gov.uk
Address of the buyer profile: http://www.towerhamlets.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HAR5969: Estate Management Services
Reference number: DN756506
II.1.2) Main CPV code
70000000
II.1.3) Type of contract
Services
II.1.4) Short description
The main objective of this procurement exercise is to appoint an accredited and qualified Chartered Surveying firm to provide estate management professional services support to the Council’s Asset Management team. The service requirements are broken down as follows.
Lot 1 - General Estate Management Activities (Estimated Value - £790,000)
This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including;
• Agency and lease management
• Surveying and strategic advice
• Estate, asset and property management
• Rent reviews lease breaks & lease expiries
• Lease renewals & lease regear
• Lease consents
• Lease surrender & regrant
• Dilapidations
• Wayleaves & easements
• Licences for alteration and landlords consent
Currently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions.
Lot 2 – Estate Management Activities relating to Ben Jonson Road and shops at Mile End
(Estimated Value - £100,000)
• General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
900 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
HAR5969 Lot 1: General Estate Management Activities
II.2.2) Additional CPV code(s)
70000000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including;
• Agency and lease management
• Surveying and strategic advice
• Estate, asset and property management
• Rent reviews lease breaks & lease expiries
• Lease renewals & lease regear
• Lease consents
• Lease surrender & regrant
• Dilapidations
• Wayleaves & easements
• Licences for alteration and landlords consent
Currently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions.
II.2.5) Award criteria
Cost criterion: price is not the only criterion
/ Weighting: 0
II.2.11) Information about options
Options:
Yes
Description of options:
Proposed Contract Start date: 01 June 2025
Proposed Contract Initial End date: 31st May 2028
End date including extensions: 31 May 2029
The contract will be for 4 years in total, 3 yrs +1yr.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End
II.2.2) Additional CPV code(s)
70000000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required.
The Estate Management Activities for Ben Jonson Road & shops at Mile End are currently undertaken by Carter Jonas under an RFQ arrangement. Asset Management have taken the opportunity to bring this activity under the main contract to reduce contract administration.
II.2.5) Award criteria
Cost criterion: price is not the only criterion
/ Weighting: 0
II.2.11) Information about options
Options:
Yes
Description of options:
Proposed Contract Start date: 01 June 2025
Proposed Contract Initial End date: 31st May 2028
End date including extensions: 31 May 2029
The contract will be for 4 years in total, 3 yrs +1yr.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-041233
Section V: Award of contract
Lot No: 1
Contract No: HAR5969
Title: HAR5969 Lot 1: General Estate Management Activities
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/06/2025
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Specialist Property Advisers UK LLP t/a Boddy and Edwards
Club Chambers Museum Street
York
YO1 7DN
UK
E-mail: rob@boddyandedwards.co.uk
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 790 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: HAR5969
Title: HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/06/2025
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Graham and Sibbald LLP
72-75 Marylebone High Street
London
W1U 5JW
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 100 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
15/07/2025