Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Essex Cares Limited
08884360
Seax House
Chelmsford
CM11QH
UK
Contact person: Karen Tucciarone
Telephone: +44 7596561275
E-mail: karen.tucciarone2@essexcares.org
NUTS: UKH36
Internet address(es)
Main address: www.ecl.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Cleaning Services inc. Consumables
Reference number: 0071
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The supplier will be responsible for the scheduled cleaning including daily, weekly, monthly, and periodic deep cleaning across Essex Cares Limited sites.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
850 643.09
GBP
II.2) Description
II.2.2) Additional CPV code(s)
39830000
II.2.3) Place of performance
NUTS code:
UKH3
UKJ2
Main site or place of performance:
Services provision across x18 sites in Essex and West Susses
II.2.4) Description of the procurement
The Supplier has BICSc Membership and offer accredited training to staff and will work to the cleaning rates of productivity and standards specifications as set out by BICSc using a full colour coding system whilst using suitable cleaning products which are as environmentally friendly as possible whilst still being completely effective.
The Supplier will be responsible for the scheduled cleaning including daily, weekly, monthly, and periodic deep cleaning. The Supplier is to provide a cleaning information pack to each site providing details of the cleaning tasks and schedules for the year ahead; this pack is to include: a copy of the cleaning standards, escalation information, Risk Assessments, and Method Statements.
The cleaning schedule will also need to include agreed periodic cleans such as scheduled annual carpet cleans and annual kitchen deep cleans including ductwork if required. There will also be a requirement to be able to provide ad-hoc reactive cleaning services outside of the agreed usual cleaning times if required - costs per type of requirement to be provided by Supplier. Ad-hoc reactive cleaning will also include specialist cleans which could be required due to any COVID-19 cases at the buildings - costs per visits either based on size of area to be cleaned or by hourly rate need to be provided by the Supplier.
All cleaning staff will be expected to be suitably trained and competent to be able to fulfil all requirements of the role and to the agreed standards, the Supplier will provide all necessary training to staff with updates and records provided to ECL. The Supplier is to provide all equipment, tools, and accessories necessary to provide the service.
All cleaning staff and any visiting staff also will have to adhere to all rules set by ECL whilst onsite, any non-adherence to these rules will result in the person(s) being declined entry or being asked to leave site.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 50
Quality criterion: Socal Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
FTS Notice 2025/S 000-005798 published on 19th February 2025 but unable to link within award notice.
Procurement 'open' procedure carried out under PCR2015 Regulations.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Title: Provision of cleaning services inc. consumables
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/07/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Town and Country Cleaners Limited
2482612
St.Andrews House, Station Road East
Canterbury
CT1 2BJ
UK
Telephone: +44 1227453878
E-mail: david.goddard@townandcountrycleaners.co.uk
NUTS: UKJ4
Internet address(es)
URL: www.townandcountrycleaners.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 850 643.09
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
Internet address(es)
URL: https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice
VI.5) Date of dispatch of this notice
16/07/2025