Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Stoke on Trent City Council
Civic Centre, Glebe Street
Stoke-on-Trent
ST41HH
UK
Contact person: Charne Botes
E-mail: charne.botes@stoke.gov.uk
NUTS: UKG23
Internet address(es)
Main address: www.stoke.gov.uk
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Stoke on Trent City Council - Targeted Short Breaks Activities for Children and Young People with Special Educational Needs and Disabilities (SEND) - CAFS/2024/227
Reference number: CAFS/2024/227
II.1.2) Main CPV code
85312120
II.1.3) Type of contract
Services
II.1.4) Short description
Targeted short break activities provide opportunities for children and young people with SEND to engage in fun, safe and supportive activities independently. They allow children and young people to have independence and social opportunities away from their families whilst giving parents/carers a break from their caring roles and responsibilities. Targeted short break activities can also provide opportunities for the whole family to enjoy activities together.
Since April 2025 Stoke-on-Trent City Council has commissioned Targeted Short Break Activities for children and young people with Special Educational Needs and Disabilities (SEND) via a framework. The framework in due to re-open for new providers to join from 1st April 2026.
This service is managed by Stoke-on-Trent City Council who, through a series of call-off agreements, will engage, collaborate and work with organisations to deliver a broad range of short break activities meeting the needs of our families and their children/ young people.
The Council is inviting applicants to tender to join the framework for the following lots:
• Lot 1: Activities for children and young people to attend independently
• Lot 2: Activities for children and young people to attend with their families
Providers may apply for one or more lots depending on the scale and flexibility of their offer.
Providers need not be based in Stoke-on-Trent, but the activities shall be offered within a ten-mile radius of the Stoke-on-Trent area.
The 0-25 Commissioning Team would like to invite providers to attend an upcoming online engagement event to discuss this opportunity further on the dates below:
Wednesday 30th July 2025 14:00-15:00
or
Wednesday 13th August 2025 11:00-12:00
To book your place, please contact aiming.high@stoke.gov.uk with the following information:
Name, Provider Name, Telephone Number and Email Address and reference 'Short Breaks Reopening Engagement Opportunity' in the subject.
II.1.5) Estimated total value
Value excluding VAT:
1 720 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
• Lot 1: Activities for children and young people to attend independently
II.2.2) Additional CPV code(s)
85100000
85312120
II.2.3) Place of performance
NUTS code:
UKG23
II.2.4) Description of the procurement
Since April 2025 Stoke-on-Trent City Council has commissioned Targeted Short Break Activities for children and young people with Special Educational Needs and Disabilities (SEND) via a framework. The framework in due to re-open for new providers to join from 1st April 2026.
Lot No: 2
II.2.1) Title
• Lot 2: Activities for children and young people to attend with their families
II.2.2) Additional CPV code(s)
85100000
85312120
II.2.3) Place of performance
NUTS code:
UKG23
II.2.4) Description of the procurement
Since April 2025 Stoke-on-Trent City Council has commissioned Targeted Short Break Activities for children and young people with Special Educational Needs and Disabilities (SEND) via a framework. The framework in due to re-open for new providers to join from 1st April 2026.
II.2.14) Additional information
This notice is to advise on the upcoming bidder's event
II.3) Estimated date of publication of contract notice:
19/07/2025
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.5) Date of dispatch of this notice
18/07/2025