Scope
Procurement reference
WS2061678159
Procurement description
Range of Security related activities across TfL including: security management and supervision; duty management service; static guarding and access control; reception; patrols - internal and external; mobile guarding; security control room operations;
life safety system monitoring and testing; CCTV download and export management; fire warden and fire system monitoring and testing; first Aid and defibrillator use; first response,
incident response and control; incident investigation and evidence gathering; building pass production and management;, including key management; courier processing, mail scanning
and loading bay management; parking management; helpdesk;
threat and vulnerability assessment; equipment and radios; I.D. pass production and management; enforcement of Transport for London Byelaws; lock/unlock services; temporary provision of security related equipment (CCTV towers, barriers etc); and
ad-hoc security services.
(Value in notice is the estimate over a max of 7 years)
The scope will cover multiple business units including London Underground, London Overground, RfLI, Head Offices, London Transport Museum, River Piers, Taxi Private Hire and Victoria Coach Station.
Total value (estimated, excluding VAT)
222900000 GBP to 222900000GBP
Contract dates (estimated)
26 July 2026, 00:00AM to 25 July 2031, 23:59PM
Extension end date (if all the extensions are used): 25 July 2033
Contracting authority
Transport for London
Identification register:
Address 1: 5 Endeavour Square
Town/City: London
Postcode: E20 1JN
Country: United Kingdom
Website: https://tfl.gov.uk
Public Procurement Organisation Number: PHMT-6197-NWNZ
NUTS code: UKI41
Email: SMBOneFM@tfl.gov.uk
Organisation type: Public authority - central government
Procedure
Procedure type
Competitive flexible procedure
Is this procurement under a special regime?
Utilities
Is the total value above threshold?
Above threshold
Lots
Divided into 1 lots
Lot number: 1 CPV classifications
- 79710000 - Security services
Lot value (estimated)
222900000 GBP Excluding VAT
267480000 GBP Including VAT
Criteria used to select suppliers to tender for this lot
true
Contract start date (estimated)
26 July 2026, 00:00AM
Contract end date (estimated)
25 July 2031, 23:59PM
Extension end date (estimated)
25 July 2033, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The terms and conditions will fully detail the extension provisions. The proposed contract will be for an initial period of 5 years with an option to extend for up to a maximum of 2 years.
Does the lot include options?
Yes
Description of options
The contract shall include the ability for TfL to procure additional services to address - for example - new requirements, special events.
Participation
Conditions of participation
Please refer to the PSQ for details of the conditions of participation (where applicable).
Conditions of participation
Please refer to the PSQ for details of the conditions of participation (where applicable).
Conditions of participation
The top 5 scoring suppliers - who have not failed any of the qualifying requirements - shall be invited to the tender stage
Award criteria
Weighting description
Exact weightings are subject to amendment and shall be made available at the ITT stage. Technical and Commercial, however, are to be the two largest criteria by percentage value.
Type: quality
Name
Technical
Description
Technical capability and solution
Type: price
Name
Commercial
Description
Pricing over the term of the contract including any mobilisation costs and rates for additional services
Type: quality
Name
Health Safety Quality Environment
Description
Assessment of meeting Health Safety Quality and Environment requirements
Type: quality
Name
Responsible Procurement (RP)
Description
Assessment of solution covering themes such as modern slavery, equality and diversity and SLNT
Type: quality
Name
Legal compliance
Description
Compliance to terms and conditions of contract and appropriate declarations submitted. This will be scored Discretionary Pass/Fail criteria and will not be allocated a percentage weighting.
Expression of interest deadline
01 September 2025, 12:00PM
Date of award of contract
15 March 2026, 23:59PM
Submission address and any special instructions
Interested parties must first register on Transport for London's SAP Ariba system using thelink below:https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfLFollowing registration, to express an interest for this tender, interested parties must then request access to this specific procurement event by directly contacting the owner of the Notice via Email (smbonefm@tfl.gov.uk).Direct access to this tender will not automatically be provided on registration.Upon completion of registration and confirmation that the bidder has been invited to the Sourcing Event in Ariba, the interested bidder will have unrestricted and full access to theprocurement documents, free of charge through their dashboard when they login to Ariba at:https://service.ariba.com/Supplier.awEconomic operators need to complete and submit a response to the relevant procurement documents by the deadline date set out in these documents.To register or to check if you are already registered log on to:https://service.ariba.com/Supplier.awInterested bidders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this contract and the procurement exercise before submitting their response. For help on uploading your responses, please refer to:https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training.If the problem persists, please contact:Ariba_Supplier_Enablement@tfl.gov.uk
Maximum number of suppliers to be invited to tender
5
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
01 July 2030, 23:59PM
Languages that may be used for submission
Expression of interest deadline
01 September 2025, 12:00PM
Date of award of contract
15 March 2026, 23:59PM
Submission address and any special instructions
Interested parties must first register on Transport for London's SAP Ariba system using thelink below:https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfLFollowing registration, to express an interest for this tender, interested parties must then request access to this specific procurement event by directly contacting the owner of the Notice via Email (smbonefm@tfl.gov.uk).Direct access to this tender will not automatically be provided on registration.Upon completion of registration and confirmation that the bidder has been invited to the Sourcing Event in Ariba, the interested bidder will have unrestricted and full access to theprocurement documents, free of charge through their dashboard when they login to Ariba at:https://service.ariba.com/Supplier.awEconomic operators need to complete and submit a response to the relevant procurement documents by the deadline date set out in these documents.To register or to check if you are already registered log on to:https://service.ariba.com/Supplier.awInterested bidders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this contract and the procurement exercise before submitting their response. For help on uploading your responses, please refer to:https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training.If the problem persists, please contact:Ariba_Supplier_Enablement@tfl.gov.uk
Maximum number of suppliers to be invited to tender
5
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
01 July 2030, 23:59PM
Languages that may be used for submission