Facilities Management Services

Procurement reference

PROC/470

Procurement description

This contract is for the supply of facilities management (FM) services over 4 years with the option to extend for a further year. The estimated total contract value is £100m-150m (inc. VAT).

Services are to be primarily delivered in London (Threadneedle Street, Moorgate, Roehampton), and Essex, with ad-hoc services required at regional offices across the United Kingdom, and potential for services to be provided in Leeds during the term of the contract.

The Bank is seeking a provider who can offer the expertise and management capabilities to deliver or manage various facilities and functions across the Bank.

The contract will encompass services to be delivered in 2 phases.

Services in Phase 1 are:

Cleaning and Waste Management, grounds maintenance and planting

Post and Distribution services (PaDs) including Mail, Courier and Franking Machines

Front of House (FoH)

Travel & Taxis

Maintenance equipment and consumables supply

Working at Height Lifting Equipment maintenance

Water Temperature Monitoring

Water Sampling

Locksmith & Vault maintenance

Heritage Doors and Metal Works maintenance

Thermal Insulations repairs

Stoneworks Maintenance

Soil Down Pipe Cleaning / Drainage Works

Zip Taps Maintenance

Fire Detection Systems Maintenance

Minor maintenance services to non-critical assets

Medical Services

Services in Phase 2 are:

Events Management

Audio Visuals Services

Security Manned Guarding

Space Management

Catering & Hospitality

Greater detail on the services, phases and locations is included in the Statement of Requirements document.

*Note: Briefing Session to be held at Threadneedle Street site on 31 July 2025*

Main category

Services

Delivery regions

• UKE - Yorkshire and the Humber
• UKH3 - Essex
• UKI - London

Total value (estimated, excluding VAT)

125000000 GBP to 125000000GBP

Contract dates (estimated)

09 February 2026, 00:00AM to 08 February 2030, 23:59PM

Extension end date (if all the extensions are used): 08 February 2031

BANK OF ENGLAND

Procedure type

Competitive flexible procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

CPV classifications

• 31625100 - Fire-detection systems
• 31625200 - Fire-alarm systems
• 32320000 - Television and audio-visual equipment
• 35121700 - Alarm systems
• 38543000 - Gas-detection equipment
• 39310000 - Catering equipment
• 50000000 - Repair and maintenance services
• 55520000 - Catering services
• 60120000 - Taxi services
• 63515000 - Travel services
• 63516000 - Travel management services
• 64110000 - Postal services
• 64120000 - Courier services
• 64224000 - Teleconferencing services
• 77314000 - Grounds maintenance services
• 79710000 - Security services
• 79952000 - Event services
• 79993100 - Facilities management services
• 85147000 - Company health services
• 90500000 - Refuse and waste related services
• 90731100 - Air quality management
• 90910000 - Cleaning services

Delivery regions

• UKE - Yorkshire and the Humber
• UKH3 - Essex
• UKI - London

Lot value (estimated)

125000000 GBP Excluding VAT

150000000 GBP Including VAT

Contract start date (estimated)

09 February 2026, 00:00AM

Contract end date (estimated)

08 February 2030, 23:59PM

Extension end date (estimated)

08 February 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

An initial contract term is 4 years with an extension option at the Bank's discretion of 1 year.

Does the lot include options?

Yes

Description of options

The Bank intends to (and reserves the right to) directly award additional or repeat services that are similar to the services supplied under the contract, which is the subject matter of this Tender Notice, in accordance with Schedule 5, paragraph 8 of PA 2023.

Participation

Award criteria

Payment terms

Payment terms in line with the Services Contract provided as part of the associated tender documents.

Description of risks to contract performance

The Bank is undergoing a transformation project to its estate in London, which involves redesigning and consolidating into the Threadneedle Street building. In addition, the Bank is expanding its Leeds presence over the next three years. In support of these changes, the Bank will be looking at the provision of facilities management services to enhance the operation to be more risk controlled, data driven, and cost-efficient quality service for the future. In light of this, changes may impact the provision of services and there is a risk of modifications to the contract.