Facilities Management Services including TUPE

Procurement description

St Gregory's Catholic College ("the Authority") seeks to appoint an experienced Facilities-Management (FM) partner to deliver an integrated hard- and soft-FM service across the College's estate in Bath (postcode BA2 8PA). The successful contractor will assume single-point responsibility for statutory compliance, reactive and planned maintenance, staff management and value-for-money service delivery, in line with the Procurement Act 2023 light-touch regime for above-threshold services.

The contract will support the school's objective of moving from a mixed in-house / multi-supplier model to a single accountable FM solution.

Scope of Services

The Authority expects tenders to cover, as a minimum, the functions listed below:

• TUPE and management of existing staff teams (see Appendix 2) and note core and variant bids

• Waste Management

• Security (inclusion locking and unlocking, as required)

• Grounds Maintenance (including upkeep of sports field)

• Ongoing repairs and maintenance

• Rolling decoration programme

• Energy Management

• Servicing of all Boilers and other Plant

• Porterage services, as required in operational hours

• Management of digitised premises system

• Management of school risk assessments and risk registers

• Asbestos management

• Purchasing of required materials

• Reporting to Senior Leaders and Governors (and any other stakeholders, as required)

• Liaising with other key stakeholders as required (Local Authority; HSE; DFE)

• Full project delivery for minor works

Procurement Procedure:

Notice type: UK4 - Tender notice (light-touch contract).

Procedure: Open procedure (standard 25-day tender period; no reduction applied).

Electronic submission: All documents must be downloaded and returned via the linked e-tender portal.

Evaluation: Most Economically Advantageous Tender (MEAT) - split 50 % Quality / 40 % Price / 10 % Social Value, detailed criteria in the ITT.

Preliminary market engagement: A single supplier meeting was held to scope requirements; information shared has been incorporated into the tender pack in accordance with PA 2023 s.16-17.

Please see Appendix E for an indicative timescale.

Main category

Services

Total value (estimated, excluding VAT)

1225000 GBP to 1225000GBP

Contract dates (estimated)

27 October 2025, 00:00AM to 27 October 2028, 00:59AM

Extension end date (if all the extensions are used): 27 October 2030

Saint Gregory's Catholic College

Procedure type

Open procedure

Is this procurement under a special regime?

Light touch

Is the total value above threshold?

Above threshold

CPV classifications

• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50720000 - Repair and maintenance services of central heating
• 50740000 - Repair and maintenance services of escalators
• 50750000 - Lift-maintenance services
• 71314200 - Energy-management services
• 71317000 - Hazard protection and control consultancy services
• 77314000 - Grounds maintenance services
• 79711000 - Alarm-monitoring services
• 79713000 - Guard services
• 79715000 - Patrol services
• 79993000 - Building and facilities management services
• 90921000 - Disinfecting and exterminating services
• 90922000 - Pest-control services

Lot value (estimated)

1225000 AED Excluding VAT

1470000 AED Including VAT

Contract start date (estimated)

27 October 2025, 00:00AM

Contract end date (estimated)

27 October 2028, 00:59AM

Extension end date (estimated)

27 October 2030, 00:59AM

Can the contract be extended?

Yes

Description of extensions

The initial contract term will be three (3) years from the anticipated service-commencement date (27 October 2025 - 26 October 2028).

The Authority reserves the right, at its sole discretion, to extend the contract by up to two (2) additional periods of twelve (12) months each (maximum total duration five (5) years, ending 26 October 2030).

An extension may be exercised by the Authority giving written notice no later than three (3) months before the current term expires. In deciding whether to exercise an extension the Authority may take into account, but is not limited to, the following factors:

• the Contractor's performance against the Key Performance Indicators and statutory-compliance obligations;

• the availability of sufficient budget and funding approvals;

• mutual agreement on any service development or price adjustment in line with the CPI-linked formula set out in the contract; and

• any other operational, strategic, or commercial considerations that the Authority deems relevant.

No further extensions beyond these two optional years will be permitted under this notice.

Award criteria

Payment terms

Payment terms as per draft contract

Description of risks to contract performance

KPIs as per tender documents