Tree Maintenance Service Framework Agreement

Procurement reference

GSC1001372REQ

Procurement description

Flintshire County Council are seeking to appoint a maximum of 4 suitably qualified and experienced suppliers to a Framework Agreement which will cover all aspects of planned tree surgery work within the Flintshire County, as well as emergency works during or after adverse weather conditions and to undertake these works on any council land including open spaces, parks, schools and along highways.

Main category

Services

Delivery regions

• UKL23 - Flintshire and Wrexham

Total value (estimated, excluding VAT)

576000 GBP to 576000GBP

Contract dates (estimated)

06 October 2025, 00:00AM to 05 October 2027, 23:59PM

Extension end date (if all the extensions are used): 05 October 2029

Is a framework being established?

Yes

Flintshire County Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Percentage fee charged to suppliers

0%

Type of framework

Closed

Maximum number of suppliers

4

Award method when using the framework

With and without reopening competition

Framework operation description

See ITT Document

CPV classifications

• 77211300 - Tree-clearing services
• 77211400 - Tree-cutting services
• 77211500 - Tree-maintenance services

Delivery regions

• UKL23 - Flintshire and Wrexham

Lot value (estimated)

576000 GBP Excluding VAT

720000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

06 October 2025, 00:00AM

Contract end date (estimated)

05 October 2027, 23:59PM

Extension end date (estimated)

05 October 2029, 23:59PM

Can the contract be extended?

Yes

Description of extensions

2 x 1yr

Participation

Award criteria

Tender submission deadline

26 August 2025, 12:00PM

Enquiry deadline

19 August 2025, 12:00PM

Date of award of contract

12 September 2025, 23:59PM

Submission address and any special instructions

1. Log in to PROACTIS at https://supplierlive.proactisp2p.com2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 33. Click the “Sign Up” button at the bottom of the window4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.5. Please make a note of the Organisation ID and User Name, then click “Register”6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.9. In the Buyers screen please select Flintshire County Council (you may register with other organisations if you wish)10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.12. In the Finish screen please enter a new password and note all your Login details for future reference.13. Now click “Complete Registration” and you will enter the Supplier Network page.14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, pleaseensure that you select the correct one.16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.17. You can now either create your response”, or “Decline” this opportunity.

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh