Summary
- OCID:
- ocds-h6vhtk-05681e
- Published by:
- Life Sciences Hub Wales Ltd
- Authority ID:
- AA35378
- Publication date:
- 29 July 2025
- Deadline date:
- 02 September 2025
- Notice type:
- UK4
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Life Sciences Hub Wales seeks to procure and implement a framework agreement for the provision of Video Production.A range of videos are required by Life Sciences Hub Wales to help articulate how the organisation adds value to the life sciences innovation ecosystem in Wales through storytelling, bringing projects to life through case studies, stakeholder interviews and explainer videos. All videos must be of high quality, clearly demonstrating how Life Sciences Hub Wales has supported health, care and industry organisations to introduce and promote innovation.The intention is to award a position on the framework to a single supplier. Each instance of activity as required by Life Sciences Hub Wales will be called off via the framework as a distinct package of work.Full details of the requirement are provided in the Invitation to Tender document uploaded to Sell2Wales.
Full notice text
Scope
Procurement reference
(LSHW.003.2025)
Procurement description
Life Sciences Hub Wales seeks to procure and implement a framework agreement for the provision of Video Production.
A range of videos are required by Life Sciences Hub Wales to help articulate how the organisation adds value to the life sciences innovation ecosystem in Wales through storytelling, bringing projects to life through case studies, stakeholder interviews and explainer videos.
All videos must be of high quality, clearly demonstrating how Life Sciences Hub Wales has supported health, care and industry organisations to introduce and promote innovation.
The intention is to award a position on the framework to a single supplier. Each instance of activity as required by Life Sciences Hub Wales will be called off via the framework as a distinct package of work.
Full details of the requirement are provided in the Invitation to Tender document uploaded to Sell2Wales.
Total value (estimated, excluding VAT)
60000 GBP to 60000GBP
Contract dates (estimated)
06 October 2025, 00:00AM to 30 September 2026, 23:59PM
Extension end date (if all the extensions are used): 30 September 2028
Contracting authority
Life Sciences Hub Wales Ltd
Identification register:
Address 1: 3 Assembly Square
Town/City: Cardiff
Postcode: CF10 4PL
Country: United Kingdom
Website: http://www.lifescienceshubwales.com
Companies House: 08719645
Contact name: Adam James-Price
Email: adam.james-price@lshubwales.com
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Below threshold - open competition
Is the total value above threshold?
Below threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 92111200 - Advertising, propaganda and information film and video-tape production
- 92111220 - Advertising video-tape production
- 92111240 - Propaganda video-tape production
- 92111260 - Information video-tape production
- 92111300 - Entertainment film and video-tape production
- 92111320 - Entertainment video-tape production
- 92112000 - Services in connection with motion-picture and video-tape production
Lot value (estimated)
60000 GBP Excluding VAT
72000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
06 October 2025, 00:00AM
Contract end date (estimated)
30 September 2026, 23:59PM
Extension end date (estimated)
30 September 2028, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The proposed framework agreement length is an initial 12-months, with the option to extend up to a further 24-months, in separate 12-month instalments on each occasion, at the sole discretion of Life Sciences Hub Wales.
Participation
Conditions of participation
All video production must be completed in adherence to the Life Sciences Hub Wales brand guidelines. (The brand guidelines have been issued in support of the Invitation to Tender for reference).
The Contractor must either have valid Cyber Essentials or ISO27001 certification (if not both) in place at the time of contract award, as minimum
The successful supplier is required to comply with all applicable legislation (including without limitation the Data Protection Act 2018 and Welsh Language Act 1993) in their dealings with the Life Sciences Hub Wales.
During the term of the agreement the successful Supplier must ensure that data is managed appropriately at all times, in-line with the Data Protection Act 2018 (Chapter 2) (UK GDPR).
The successful supplier will be responsible for capturing, recording and retaining consent for the processing of personal data from any/all individuals being filmed in each instance, with consent forms to be provided to Life Sciences Hub Wales alongside the completed video case studies.
The successful supplier must accept the terms and obligations of the Life Sciences Hub Wales Data Processing Agreement.
All filming and video production must be completed in adherence to any/all relevant Welsh Government Accessibility standards.
Award criteria
Type: quality
Name
Quality Award Criteria
Description
The agreement (if awarded) shall go to the Supplier submitting the Most Advantageous Tender (MAT) based on the award criteria outlined in Part 14.2.1 of the Invitation to Tender document.
The Quality assessment shall carry 70% of the available 100%. The Quality assessment will be undertaken following the scoring methodology provided in Annex 1 of the Invitation to Tender document
Weighting: 70.00
Weighting type: percentageExact
Type: price
Name
Commercial Award Criteria
Description
The Commercial assessment shall carry the remaining 30% of the available 100%.
The Commercial assessment will be evaluated on a proportional vs best basis and will be evaluated using the calculation provided in Part 14.2.7 of the Invitation to Tender document.
Weighting: 30.00
Weighting type: percentageExact
Submission
Tender submission deadline
02 September 2025, 14:00PM
Enquiry deadline
20 August 2025, 17:00PM
Submission address and any special instructions
Tender submissions are to be submitted in electronic format to the Postbox facility on sell2wales.gov.uk (https://www.sell2wales.gov.wales) by 14:00 on Tuesday 2nd September 2025. Responses received after the deadline may not be considered.
May tenders be submitted electronically?
Yes
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 92111220 |
Advertising video-tape production |
Motion picture and video production services |
| 92111200 |
Advertising, propaganda and information film and video-tape production |
Motion picture and video production services |
| 92111300 |
Entertainment film and video-tape production |
Motion picture and video production services |
| 92111320 |
Entertainment video-tape production |
Motion picture and video production services |
| 92111260 |
Information video-tape production |
Motion picture and video production services |
| 92111240 |
Propaganda video-tape production |
Motion picture and video production services |
| 92112000 |
Services in connection with motion-picture and video-tape production |
Motion picture and video tape production and related services |
Delivery locations
| ID |
Description
|
| 1000 |
WALES |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a
Postbox
The awarding buyer has indicated that it will accept electronic responses to
this notice via the Tender Submission Postbox facility.
Submit your tender response electronically in a secure environment.
To create an electronic response please click the "Add to my interest list" button at the top of the page.
For more information on the Postbox Facility please refer to the user guide:
Additional documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
pdf350.10 KB
This file may not be accessible.
docx91.31 KB
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xlsx29.39 KB
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pdf9.38 MB
This file may not be accessible.
docx77.66 KB
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docx82.75 KB
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Replaced documents
There are no previous versions of these documents.