Summary
- OCID:
- ocds-h6vhtk-056936
- Published by:
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Authority ID:
- AA0221
- Publication date:
- 30 July 2025
- Deadline date:
- 01 September 2025
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
This procurement seeks to establish a formal preventative maintenance contract for Air Conditioning (AC) systems across Velindre Cancer Centre (VCC) and Welsh Blood Service (WBS) sites. The contract will cover quarterly and annual scheduled maintenance, call-out response for emergency faults, and fixed rates for ad hoc remedial works and it is the intention of the Trust to award the contract to a single supplier to cover all sites noted above.
Full notice text
Scope
Procurement reference
VEL-FTS-59239
Procurement description
This procurement seeks to establish a formal preventative maintenance contract for Air Conditioning (AC) systems across Velindre Cancer Centre (VCC) and Welsh Blood Service (WBS) sites. The contract will cover quarterly and annual scheduled maintenance, call-out response for emergency faults, and fixed rates for ad hoc remedial works and it is the intention of the Trust to award the contract to a single supplier to cover all sites noted above.
Delivery regions
- UKL22 - Cardiff and Vale of Glamorgan
Total value (estimated, excluding VAT)
210000 GBP to 210000GBP
Contract dates (estimated)
01 October 2025, 00:00AM to 31 August 2026, 23:59PM
Extension end date (if all the extensions are used): 31 August 2028
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Identification register:
Address 1: 4-5 Charnwood Court,
Town/City: Cardiff
Postcode: CF14 3UZ
Country: United Kingdom
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Public Procurement Organisation Number: PXWV-6492-CGMN
Contact name: Jessica Moeran
Email: jessica.moeran2@wales.nhs.uk
Telephone: +442921508288
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 50730000 - Repair and maintenance services of cooler groups
- 42512000 - Air-conditioning installations
Delivery regions
- UKL22 - Cardiff and Vale of Glamorgan
Lot value (estimated)
210000 GBP Excluding VAT
252000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 October 2025, 00:00AM
Contract end date (estimated)
31 August 2026, 23:59PM
Extension end date (estimated)
31 August 2028, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Initial contract of 12-months with option to extend by further 24-months (in annual tranches) at the sole discretion of the Trust.
Participation
Conditions of participation
As detailed within the Terms and Conditions attached to the tender (itt code: itt_119013).
Conditions of participation
As detailed in the 'Instructions to Bidders' document attached to the tender (itt code: itt_119013).
Award criteria
Type: cost
Name
Commercial
Weighting: 60.00
Weighting type: percentageExact
Type: quality
Name
Qualitative
Weighting: 40.00
Weighting type: percentageExact
Submission
Tender submission deadline
01 September 2025, 12:00PM
Enquiry deadline
26 August 2025, 12:00PM
Date of award of contract
17 September 2025, 23:59PM
Submission address and any special instructions
Submissions are to be made via the eTender Wales platform:https://etenderwales.bravosolution.co.uk/web/login.shtml
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
01 June 2028, 23:59PM
Languages that may be used for submission
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 42512000 |
Air-conditioning installations |
Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery |
| 50730000 |
Repair and maintenance services of cooler groups |
Repair and maintenance services of building installations |
Delivery locations
| ID |
Description
|
| 1022 |
Cardiff and Vale of Glamorgan |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a