CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Evaluation - Clywedog Valley Project

2.2

Description of the goods or services required

Groundwork North Wales (GWNW) are about to embark on the delivery phase of their National Lottery Heritage Fund project. Key to ensuring the learning and outcomes of the project are fully captured, but also the future sustainability of the sites, Groundwork North Wales (GWNW) is seeking an experienced and qualified Project Evaluator to lead on evaluation of the delivery phase. The Project Evaluator will support the client in the refinement of the evaluation framework/methodology, setup of monitoring procedures, gathering of data, and data analysis and reporting.

Working closely with the project team, the Evaluator will gather and analyse qualitative and quantitative data and ensure feedback from target audiences, volunteers and community partners is embedded into the project. The role will also support legacy planning by combining findings into a final summative report that highlights impact and supports on going decision making.

The Evaluator will:

a) Implement and review the Clywedog Valley Evaluation Plan developed during the development phase, using the evaluation framework and Theory of Change to guide consistent data collection across all programme strands and milestones.

b) Coordinate and carry out evaluation activities using mixed methods such as surveys, interviews, reflective sessions, and ensure creative feedback tools (e.g. visual, audio, co-designed) are tailored to priority audiences.

c) Work collaboratively with the Project Manager and delivery team to embed evaluation into the design and delivery of public programmes, community events, training activities, and how the organisation is changing.

d) Engage with the Clywedog Valley Partnership, stakeholders and staff to co-reflect on outcomes, ensuring community voices are actively informing evaluation findings.

e) Facilitate reflective practice among the project team at key intervals to support adaptive learning and internal review to understand the organisational change achieved and the changes needed for the delivery of the project.

f) Analyse quantitative and qualitative data to assess performance against agreed outcomes, including TNLHF outcome areas.

g) Produce interim reporting to support funder updates, steering group reviews, and internal decision-making.

h) Prepare a final summative evaluation report that synthesises key findings, articulates the project’s impact, and offers recommendations for legacy planning, and future programming.

i) Support the public sharing of learning where relevant. This may include contributing to communications content, visual summaries, presentations, or articles.

OUTPUTS

The Evaluator will be expected to deliver:

a) Attend an inception meeting with the Project Manager to confirm methodology, refine the Evaluation Plan, and agree delivery milestones.

b) Produce a revised Evaluation Schedule with agreed data collection touchpoints and delivery intervals.

c) Produce interim reports of key findings and recommendations for ongoing evaluation activities embedded across project strands (e.g. training, public events, volunteer programmes, youth engagement).

d) Summary outputs for use in funder reporting and steering group updates (e.g. interim evaluation snapshots or short internal briefs at agreed milestones).

e) A final summative evaluation report (c. 25–30 pages) that documents project outcomes, includes evidence of impact, and provides forward-looking recommendations for the Clywedog Valley engagement strategy

f) Contribution to public-facing evaluation outputs in collaboration with the Project Manager and GWNW Communications Manager.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=167130.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Total budget for this work is £20,000 inclusive of VAT.

3 Conditions for Participation

3.1

Minimum standards and qualification required

All those wishing to respond to the brief are required to submit a response as outlined below. The response should cover the following (maximum 10 pages):

a) Cover letter or supporting statement (max. 2 pages): Outline your relevant experience, understanding of the Clywedog Valley project aims, and your approach to designing and delivering inclusive, responsive evaluation for multi-strand heritage

projects.

b) CV or biography (max. 3 pages): Provide details of relevant evaluation work, with emphasis on projects involving community engagement and heritage, especially those supported by TNLHF or equivalent funders.

c) Selected examples of previous evaluation work (max. 3 pages): Summarise one or two relevant projects (with links or visuals if appropriate), outlining the evaluation challenges faced, methodologies used, and how the findings were applied to support learning, reporting, or legacy planning.

d) Fee proposal and confirmation of capacity (max. 1 page): Provide a fixed-price quote including a cost breakdown, indication of any additional expenses, and whether you are VAT-registered. Confirm your availability to undertake the work

within the timeline: Sept 2026 – August 2030.

e) Referees (1 page): Include the names and contact details of two referees familiar with your evaluation work. These may be contacted prior to contract award.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:167130)

5.2

Additional Documentation

5.3

Publication date of this notice