CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Interpretation - Clywedog Valley Project

2.2

Description of the goods or services required

Requirements:

• To review the project background, NLHF development stage documentation, architectural proposals, Business Plan, RIBA 3 Interpretation Framework and Design Plan, NLHF Activity Plan and NLHF Evaluation Framework.

• To work with the client to review the existing RIBA stage 3 Interpretation Design Plan in light of any feedback from the NLHF.

• To finalise the interpretation design at RIBA stage 4 whilst remaining consistent with the interpretation framework (i.e. aims, objectives, themes and topics), undertaking all detailed design development for client approval and tendering.

• To competitively tender the fabrication, fit out and hardware for the scheme, providing the client with a transparent cost and tender report (and a statement of profit for any in-house fabrication elements).

• Appoint agreed sub-contractors and manage them to completion – including the on-site supervision of installation works.

• To work with the project team to creatively engage communities and audiences through co-creation activities delivered in partnership with the NLHF Activity Plan. We are appointing staff to work with volunteers and local schools on research and capturing of oral histories

• To work with the client team to agree the tone of voice and style for the content.

• To create the required interpretation copy from information provided through to final scripts.

• To develop a graphics design package based on the brand and identity details we will provide.

• To undertake graphic art working, software and content production as needed.

• To work with the architectural design team and main contractor to ensure ongoing integration across the project.

• To manage the fit-out contractor/s and any other specialist suppliers by art directing, content supervising, piloting and testing, monitoring, quality checking, producing, installing and snagging all exhibition and interpretation design elements to completion.

• Provide the appropriate levels of insurance cover and aftercare guidance.

This includes but is not limited to:

• Reviewing existing plans and documents and become familiar with the building, the aims and objectives of the project and the client team.

• Attending regular on-line meetings and monthly site visits with the client, architect and wider design and project teams as appropriate.

• Providing timely information to the client, architect and design team as requested.

• Developing final designs that support and enhance our sustainability and environmental ambitions.

• Supporting consultation and facilitating co-design with target audiences.

• Delivering an inclusive experience that is accessible for all.

• Ensuring the displays, interactives etc. are durable and can cope with visitor footfall and handling by visitors of ages and abilities.

• Managing the content creation process through to completion, including that provided by staff and volunteers,.

• Checking built dimensions and specifications prior to installation.

• Preparing final floorplans, elevations and room views for approval at RIBA 4. A CAD model will be provided by the architect.

• Working with the client, audiences and evaluation consultants to provide feedback for evaluation processes.

• Taking responsibility for the health and safety aspects of the exhibition design, including any implications for maintenance and operation, and to ensure coordination of health and safety in the design and installation process. For CDM purposes the architect or main contractor will be Principal Designer.

• Providing all close-out information including a comprehensive O&M file, as built drawings, final artwork files, all raw and finished audio and digital content.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=167186.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Total budget for this work is £106,550.00 for design and build (inclusive of VAT)

3 Conditions for Participation

3.1

Minimum standards and qualification required

All those wishing to respond to the brief are required to submit a response as outlined below. The response should cover the following (maximum 10 pages):

a) Cover letter or supporting statement (max. 2 pages): Outline your relevant experience, understanding of the Clywedog Valley project aims, and your approach to designing and delivering inclusive, responsive interpretation for multi-strand heritage projects.

b) CV or biography (max. 3 pages): Provide details of relevant interpretation work, with

emphasis on projects involving community engagement and heritage, especially those supported by TNLHF or equivalent funders.

c) Selected examples of previous interpretation work (max. 3 pages): Summarise one or two relevant projects (with links or visuals if appropriate), outlining the challenges faced, methodologies used, and how the findings were applied to support learning, reporting, or legacy planning.

d) Fee proposal and confirmation of capacity (max. 1 page): Provide a fixed-price quote including a cost breakdown, indication of any additional expenses, and

whether you are VAT-registered. Confirm your availability to undertake the work within the timeline: Sept 2026 – August 2030.

e) Referees (1 page): Include the names and contact details of two referees familiar with your interpretation work. These may be contacted prior to contract award.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:167186)

5.2

Additional Documentation

5.3

Publication date of this notice