Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Swansea Bay University Health Board (SBUHB)
1 Talbot Gateway, Baglan Energy Park, Baglan.
Port Talbot
SA12 7BR
UK
Contact person: Anthony Ndudo
Telephone: +44 2921501500
E-mail: Anthony.Ndudo@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IMPLANTABLE LOOP RECORDER
Reference number: SBU-DCO-219
II.1.2) Main CPV code
33140000
II.1.3) Type of contract
Supplies
II.1.4) Short description
IMPLANTABLE LOOP RECORDER
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 123 200.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL18
II.2.4) Description of the procurement
Swansea Bay University Health Board (SBUHB) procured a contract for the supply of 25,000 case note folders to support the effective management of patient records across its sites. The folders are essential to ensure the safe handling, storage, and accessibility of patient information alongside digital systems in outpatient clinics, wards, and other healthcare settings.
II.2.5) Award criteria
Quality criterion: Compliance with specification requirements, Product durability and material quality, Consistency of product standards,Business continuity and risk management arrangements
/ Weighting: 40%
Cost criterion: Unit price per case note folder, Total contract price (including delivery),Pricing transparency, Value for money assessment, Cost stability over contract duration
/ Weighting: 60%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The award of the contract without prior publication in the Official Journal of the European Union (OJEU) is lawful as it is being conducted through a direct award under an existing framework agreement, in accordance with the provisions of Directive 2014/24/EU (Article 33), as transposed into the Public Contracts Regulations 2015 (PCR 2015).
The framework agreement in question was itself established following a fully compliant, openly advertised competitive procurement process, ensuring transparency, equal treatment, and competition in line with the Directive. The incumbent supplier (Lyreco UK Limited) was originally appointed as the most economically advantageous tenderer based on a robust evaluation methodology (60% cost / 40% quality), providing assurance of value for money and capability in a previous open competitive tender process.
Under Article 33 of the Directive, contracting authorities are permitted to award specific contracts (call-offs) without further competition or publication, provided that the terms governing such awards are clearly set out within the framework agreement. In this instance, the framework allows for direct award where the supplier is best placed to meet the requirement, and the use of this route is consistent with those predefined terms.
Furthermore, the decision to utilise a direct award is supported by operational urgency, as confirmed by the Health Records team, with existing stock levels projected to be depleted within three months. Conducting a new open procurement would introduce a significant risk of supply disruption, potentially impacting the safe handling of patient records and continuity of care. The direct award therefore represents a proportionate and justified approach, balancing compliance with the need to mitigate operational and clinical risk.
In conclusion, the award without prior OJEU publication is lawful as it is made within the scope and rules of an established framework agreement, which itself satisfies the Directive’s requirements for competition and transparency, and is further justified by the need to ensure continuity of supply and maintain service delivery.
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: SBU-DCO-026-MK
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/06/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MEDTRONIC LIMITED
Building 9, Croxley Green Business Park
Watford
WD188WW
UK
NUTS: UKH23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 265 176.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:167251)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
02/07/2026