Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Contact person: David McNeil
E-mail: David.Mcneil@gov.scot
NUTS: UKM
Internet address(es)
Main address: http://www.scotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?_ncp=1782728588584.11904-1
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?_ncp=1782728588584.11904-1
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Alarm Design, Installation, and Associated Project Management Services DPS
II.1.2) Main CPV code
31625200
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Scottish Government is looking to establish a Dynamic Purchasing System (DPS) for Fire Alarm Design, Installation & Associated Project Management Services.
The DPS will be split into 2 Lots:
Lot 1: Fire Alarm Design & Installation
Lot 2: Associated Project Management Services
Please Note: The value of call off- contracts will range from Thousands to Millions however no form of volume guarantee has been granted by the authority and therefore no commitment of spend is guarenteed through the DPS.
II.1.5) Estimated total value
Value excluding VAT:
12 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Fire Alarm Design and Installation
II.2.2) Additional CPV code(s)
31625000
31625100
45312100
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Lot 1 of DPS will provide for works in accordance with BS 5839-1:2025 and all relevant Scottish fire safety legislation, standards, and guidance, including requirements under the Fire (Scotland) Act 2005, and applicable Scottish Building Standards.
Works may include the provision of new or enhanced fire detection and alarm systems comprising categories L1–L5, as identified through the Single Building Assessment (SBA).
Requirements may include temporary or permanent fire alarm solutions, modifications to existing systems, associated enabling works, certification, compliance documentation, integration with wider fire safety strategies or cladding remediation activities and maintenance.
Suppliers must be able demonstrate full compliance and provide certificates if applicable with the following if asked for at call off stage and/or within the SPD Example Section:
Fire Detection and Alarm System (FD&AS) Standards
BS 5839-1:2025 Fire detection and fire alarm systems for Buildings
BAFE SP203 1 certification (modules: Design, Installation, Commissioning)
Certification body must be UKAS accredited
Commissioning shall be conducted in accordance BSRIA Application Guides and CIBSE Commissioning Codes
Electrical Design & Installation (Mandatory)
BS 7671:2018+A2:2022, Requirements for Electrical Installations
BS 5839 1 interface requirements for fire alarm systems
Electrical installation certification (EIC / Minor Works as applicable)
Scottish Regulatory Compliance
Compliance with Scottish Building Regulations, including the relevant provisions of the Building Standards Technical Handbooks (Fire and Electrical sections)
Demonstrable understanding of:
Fire detection and alarm requirements for domestic and non‑domestic buildings, including system selection and coverage in accordance with risk
Applicable certification processes, including use of Approved Certifiers of Design and/or Construction where required under Scottish Building Regulations
Legal Competency
Confirmation that all works are delivered by “competent persons” under fire safety legislation
Understanding of duties under:
Fire (Scotland) Act
Health and Safety:
Personnel responsible for managing and delivering site based works must hold qualifications and training appropriate to their role, such as SMSTS, SSSTS, IOSH Managing Safely, CSCS/ECS cards or equivalent industry recognised qualifications.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Weighting
/ Weighting: 40-80%
Cost criterion: Price Weighting
/ Weighting: 20-60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The DPS may be extended at any time
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Associated Project Management Services
II.2.2) Additional CPV code(s)
72224000
71541000
71242000
71248000
79421000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Lot 2 of the DPS will comprise of suitably qualified and experienced suppliers to provide project management and contract administration services associated with the delivery of fire detection and fire alarm systems in residential buildings affected by cladding related fire risk across Scotland.
Services may include:
Coordination of surveys, investigations and technical assessments
Preparation of specifications and procurement documentation
Tender and contract management
Coordination of contractors undertaking opening up, enabling and making good works associated with fire alarm installations
Coordination and submission of Building Warrants, approvals, or any other statutory permissions or consents required for the works
Resident and Factor liaison
Coordination of installation works in occupied buildings
Programme, cost and compliance monitoring
Oversight of commissioning, testing and certification
Coordination of handover documentation and project close out
Services will support delivery of works in accordance with BS 5839 and relevant Scottish fire safety legislation, standards and guidance. Projects may include temporary or permanent systems, upgrades to existing installations, and works integrated with wider fire safety or cladding remediation programmes.
Core Certification & Regulatory Compliance
If asked at call-off contract stage and/or DPS example stage suppliers must demonstrate full compliance and provide certificates if applicable with the following:
Relevant construction, engineering or building surveying qualification, such as a degree, HNC/HND, or equivalent in a related discipline (e.g. Building Surveying, Quantity Surveying, Civil Engineering, Architecture or similar)
Membership of a relevant professional body, such as:
RICS
IFE
CIOB
APM
ICE
CIBSE
RIBA/RIAS
Personnel responsible for managing and delivering site based works must hold qualifications and training appropriate to their role when asked for within the call off contract, such as SMSTS, SSSTS, IOSH Managing Safely, CSCS/ECS cards or equivalent industry recognised qualifications.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Weighting
/ Weighting: 40-80%
Cost criterion: Cost Weighting
/ Weighting: 20-60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The DPS can be extended at anytime
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
It is a requirement of this DPS that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded:
Employers’ Liability Insurance: GBP 5 million
Public Liability Insurance: GPB 5 million
Professional Indemnity Insurance: GBP 5 million
Product liability insurance may be required for individual call-off contracts. Any such requirement will be specified at call-off stage and will be proportionate to the nature, scope and risk of the requirement.
Financial Assessment will be taken on a risk-based approach for each contract call-off under the DPS.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
List and brief description of selection criteria:
It is a requirement of this DPS that applicants must have and be able to demonstrate previous experience for the lot(s) they are applying for. Lot descriptions are available within this contract notice at II.2 and example questions are available at Part 4C 2.2 & 2.3 via Public Contract Scotland Tender.
The Authority will have the right to request evidence that entry criteria is still valid at any point during the life of the Dynamic Purchasing
System with evidence to be provided via an updated SPD to the Authority within 5 working days of request being issued.
Applicants will be required to provide three different examples of your experience for each Lot that demonstrate that you have the relevant experience to deliver the services/supplies within the SPD in Public Contract Scotland Tender
Project Code: 32194
PQQ code: 6916
*Please note: Examples should be concise but generally in the 400 word range. Examples should be recent, within the last 5 years.
Any applicant that is subject to a mandatory exclusion ground will be rejected from admission to the Dynamic Purchasing System unless the Authority is satisfied, following consideration of any self-cleaning measures and supporting evidence provided by the applicant, that exclusion is not required in accordance with the applicable procurement legislation.
Mandatory Exclusion Questions sit within Part 3 of the SPD.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/06/2031
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
27/06/2031
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 60 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
May 2031 if the tender is to be recurrent however this is not confirmed at this stage.
The DPS may be extended on a yearly basis
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 6916. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Will be considered at call-off stage
(SC Ref:835892)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
02/07/2026