Small Plant and Tools Repair and Maintenance

Procurement description

Carmarthenshire County Council is establishing a Framework for the provision of a repair, servicing, and maintenance service for small plant and tools, including inspections, fault diagnosis, and emergency repairs to ensure equipment remains safe, compliant, and fully operational. The service aims to minimise downtime, extend equipment lifespan, and maintain performance through preventative maintenance, responsive repairs, and adherence to manufacturer and statutory requirements.

Main category

Services

Delivery regions

• UKL14 - South West Wales

Total value (estimated, excluding VAT)

300000.00 GBP to 300000.00GBP

Contract dates (estimated)

01 September 2026, 00:00AM to 31 August 2028, 23:59PM

Extension end date (if all the extensions are used): 31 August 2030

Is a framework being established?

Yes

Carmarthenshire County Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Percentage fee charged to suppliers

0%

Maximum number of suppliers

5

Award method when using the framework

Without reopening competition

Framework operation description

Direct Award

CPV classifications

• 50530000 - Repair and maintenance services of machinery
• 43830000 - Power tools

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

300000.00 GBP Excluding VAT

360000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 September 2026, 00:00AM

Contract end date (estimated)

31 August 2028, 23:59PM

Extension end date (estimated)

31 August 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Up to 2 years subject to satisfactory performance, continued demand and agreement by all parties

Award criteria

Tender submission deadline

07 August 2026, 14:00PM

Enquiry deadline

03 August 2026, 14:00PM

Date of award of contract

27 August 2026, 23:59PM

Submission address and any special instructions

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_63339As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:ITT Code: itt_125253Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.Suppliers Instructions How to express interest in this Tender:1. Register your company on the etenderwales portal (this is only required once)- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk- Click the "Suppliers register here" link- Enter your correct business and user details- Note the username you chose and click "Save" when complete- You will shortly receive an email with your unique password (please keep this secure)- Agree to the terms and conditions and click "continue"2. Express an Interest in the Project- Login to the portal with the username/password- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)- Click on the relevant ITT to access the content.- Click the "Express Interest" button at the top of the screen- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)- Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen3. Responding to the tender- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)- You can now use the Messages function on to communicate with the buyer and seek any clarification- Note the deadline for completion, then follow the onscreen instructions to complete the ITT- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:- Supplier Support Request: https://jaggaer.my.site.com/suppliersupportrequestaf/s/- Supplier Registration Video: https://app.screencast.com/2srN0n260W9nX - Phone: 0800 069 8634Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

01 June 2030, 23:59PM

Languages that may be used for submission

• English
• Welsh