NCC202600006 - All Wales Grounds Maintenance Equipment and Spares Framework

Procurement reference

NCC202600006

Procurement description

Newport City Council (hereinafter referred to as the Council or NCC.) invites tenders for the All Wales Supply of Grounds Maintenance Equipment and Spares framework subject to the Council’s Terms and Conditions.

Newport City Council is carrying out a over threshold procurement advertised in the FTS, via Sell2Wales, under the Open Procedure of The Procurement Act 2023 to put in place a contract for All Wales Supply of Grounds Maintenance Equipment and Spares framework.

In line with new options for framework agreements under the recent Procurement Act 2023, an Open Framework will be established which provides for a longer term (8 years) and the requirement to ‘open’ up the framework for new suppliers at numerous times over the framework life. This provides an opportunity for any new suppliers to apply to join the framework when NCC re-open the invitation in order to increase competition and support new emerging businesses

Main category

Goods

Delivery regions

• UKL21 - Monmouthshire and Newport

Total value (estimated, excluding VAT)

20000000.00 GBP to 20000000.00GBP

Contract dates (estimated)

01 February 2027, 00:00AM to 31 January 2031, 23:59PM

Extension end date (if all the extensions are used): 31 January 2035

Is a framework being established?

Yes

Is this an open framework scheme?

Yes

Newport City Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Further information about fees

A 1% supplier rebate (supplier levy) is applied to the framework, in line with the cost recovery model of the National Procurement Network, which allows administrating authorities to recover the cost of managing the tender process and contract management. This rebate will be claimed by Newport City Council (NCC) from the suppliers on an annual basis. In submitting a tender, suppliers should allow for this 1% supplier rebate within their tender bid.

Percentage fee charged to suppliers

1.00%

Open framework scheme end date (estimated)

31 January 2035, 23:59PM

Maximum number of suppliers

50

Award method when using the framework

With and without reopening competition

Contracting authority locations

• UKL

Contracting authorities that may use the framework

All Wales framework to be used by Welsh Contracting Authorities.

Framework operation description

Option 1 - Participating Authorities may simply purchase a machine(s) / spares by applying the appropriate discount(s) to the relevant manufacturer’s list price(s), based on the highest discount offered for the particular requirement.

Option 2 - Hold a mini-competition exercise. - Participating Organisations may choose to hold a mini competition exercise with the the appointed tenderers whose nominated machinery manufacturer is capable of meeting their particular need.

The mini competition exercise could occur for the purchase of one or several machines, or the acquisition of machines through a planned replacement schedule.

Description

All Wales Supply of Grounds Maintenance Equipment

CPV classifications

• 43325100 - Grounds-maintenance equipment
• 16000000 - Agricultural machinery
• 34223300 - Trailers
• 77314000 - Grounds maintenance services

Delivery regions

• UKL21 - Monmouthshire and Newport

Lot value (estimated)

16000000.00 GBP Excluding VAT

16300000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 February 2027, 00:00AM

Contract end date (estimated)

31 January 2031, 23:59PM

Extension end date (estimated)

31 January 2035, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Framework can be extended by four years in two year increments at NCC's discretion.

Description of how multiple lots may be awarded

Option 1 - Participating Authorities may simply purchase a machine(s) / spares by applying the appropriate discount(s) to the relevant manufacturer’s list price(s), based on the highest discount offered for the particular requirement.

Option 2 - Hold a mini-competition exercise - Participating Organisations may choose to hold a mini competition exercise with the the appointed tenderers whose nominated machinery manufacturer is capable of meeting their particular need. The mini competition exercise could occur for the purchase of one or several machines, or the acquisition of machines through a planned replacement schedule

Participation

Award criteria

Description

All Wales Grounds Maintenance Spares

CPV classifications

• 43325100 - Grounds-maintenance equipment
• 16000000 - Agricultural machinery
• 34223300 - Trailers
• 77314000 - Grounds maintenance services

Delivery regions

• UKL21 - Monmouthshire and Newport

Lot value (estimated)

4000000.00 GBP Excluding VAT

4800000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 February 2027, 00:00AM

Contract end date (estimated)

31 January 2031, 23:59PM

Extension end date (estimated)

31 January 2035, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Framework can be extended by four years in two year increments at NCC's discretion.

Description of how multiple lots may be awarded

Option 1 - Participating Authorities may simply purchase a machine(s) / spares by applying the appropriate discount(s) to the relevant manufacturer’s list price(s), based on the highest discount offered for the particular requirement.

Option 2 - Hold a mini-competition exercise - Participating Organisations may choose to hold a mini competition exercise with the the appointed tenderers whose nominated machinery manufacturer is capable of meeting their particular need. The mini competition exercise could occur for the purchase of one or several machines, or the acquisition of machines through a planned replacement schedule

Participation

Award criteria

Payment terms

Please refer to the contract document.

Description of risks to contract performance

Please refer to the contract document.

Tender submission deadline

03 August 2026, 12:00PM

Enquiry deadline

27 July 2026, 12:00PM

Date of award of contract

01 September 2026, 23:59PM

Submission address and any special instructions

https://etenderwales.ukp.app.jaggaer.com/home.html

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

31 January 2034, 23:59PM

Languages that may be used for submission

• English
• Welsh