Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Police and Crime Commissioner for West Midlands
Lloyd House, Colmore Circus Queensway
Birmingham
B46AT
UK
Contact person: Michelle Palfrey
E-mail: michelle.palfrey@westmidlands.police.uk
NUTS: UKG
Internet address(es)
Main address: https://www.westmidlands.police.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Property Maintenance Services
Reference number: WMP0747
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
To carry out duties to ensure that, so far as possible, the Authority's estate is maintained in a good and safe working order by means of regular maintenance and repair, together with 24-hour breakdown coverage, 7 days a week, 365/6 days a year.
Reactive, Planned, and Preventative Maintenance
Lot 1A - Fabric (NHS Lot 2.2A)
Lot 1B - Mechanical (NHS Lot 2.2D)
Lot 1C - Electrical (NHS Lot 2.2C)
Lot 1D - Heating and Hot Water (NHS Lot 3.7)
Lot 2 - Refit and Refurbishment (NHS Lot 2.1)
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
52 714 825.00
GBP
II.2) Description
Lot No: 1A
II.2.1) Title
WMP0747/1A - Fabric
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Please refer to NHS Hard Facilities Management 2 - SBS10166 Lot 2.2A
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 55%
Quality criterion: Social Value
/ Weighting: 10%
Price
/ Weighting:
35%
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract will initially be for an initial period of four (4) years with the option to extend for a further two (2) periods of up to 12 months each, subject to the satisfactory performance of the Contractor.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1B
II.2.1) Title
WMP0747/1B - Mechanical
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Please refer to NHS Hard Facilities Management 2 SBS10166 Lot 2.2D
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 55%
Quality criterion: Social Value
/ Weighting: 10%
Price
/ Weighting:
35%
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract will initially be for an initial period of four (4) years with the option to extend for a further two (2) periods of up to 12 months each, subject to the satisfactory performance of the Contractor. Maximum contract period of up to six (6) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1C
II.2.1) Title
WMP0747/1C - Electrical
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Please refer to NHS Hard Facilities Management 2 SBS10166 Lot2.2C
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 55%
Quality criterion: Social Value
/ Weighting: 10%
Price
/ Weighting:
35%
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract will initially be for an initial period of four (4) years with the option to extend for a further two (2) periods of up to 12 months each, subject to the satisfactory performance of the Contractor. Maximum contract period of up to six (6) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1D
II.2.1) Title
WMP0747/1D - Heating and Hot Water
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Please refer to NHS Hard Facilities Management 2 SBS10166 Lot 3.7
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 55%
Quality criterion: Social Value
/ Weighting: 10%
Price
/ Weighting:
35%
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract will initially be for an initial period of four (4) years with the option to extend for a further two (2) periods of up to 12 months each, subject to the satisfactory performance of the Contractor. Maximum contract period of up to six (6) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
WMP0747/2 - Refit & Refurb
II.2.2) Additional CPV code(s)
45000000
50700000
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Please refer to NHS Hard Facilities Management 2 SBS10166 Lot 2.1
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 55%
Quality criterion: Social Value
/ Weighting: 10%
Price
/ Weighting:
35%
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract will initially be for an initial period of four (4) years with the option to extend for a further two (2) periods of up to 12 months each, subject to the satisfactory performance of the Contractor. Maximum contract period of up to six (6) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Public Contracts Regulations 2015 (PCR 2015) Regulation 33 - mini-competition via a multi-supplier framework
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Lot No: 1A
Contract No: WMP0747/1A
Title: Property Maintenance Services - Fabric
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/06/2026
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arcus FM Limited
06475835
Essex
UK
NUTS: UKH3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 13 603 826.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1B
Contract No: WMP0747/1B
Title: Property Maintenance Services - Mechanical
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/06/2026
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arcus FM Limited
06475835
Essex
UK
NUTS: UKH3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 400 956.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1C
Contract No: WMP0747/1C
Title: Property Maintenance Services - Electrical
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/06/2026
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Graham Asset Management Limited
NI071100
County Down
UK
NUTS: UKN0
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 232 594.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1D
Contract No: WMP0747/1D
Title: Property Maintenance Services - Heating & Hot Water
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/06/2026
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Graham Asset Management Limited
NI071100
County Down
UK
NUTS: UKN0
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 6 801 913.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: WMP0747/2
Title: Property Maintenance Services - Refit & Refurb
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/06/2026
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arcus FM Limited
06475835
Essex
UK
NUTS: UKH3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 23 806 695.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Police and Crime Commissioner for the West Midlands
Birmingham
UK
VI.5) Date of dispatch of this notice
06/07/2026