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Summary

OCID:: ocds-h6vhtk-06873c
Published by:: NHS Birmingham and Solihull Integrated Care Board
Authority ID:: AA83546
Publication date:: 07 July 2026
Deadline date:: 27 July 2026
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

NHS Arden and Greater East Midlands Commissioning Support Unit (AGCSU) are inviting suitably qualified and experienced providers to deliver Sight testing and dispensing of spectacles to Children and Young People (CYP) with Special Educational Needs and Disabilities (SEND) in Special Educational Settings (SES) within the West Midlands on on behalf of Six (6) Integrated Care Boards (ICBs) across the West Midlands region as listed in section I.1 (who are referred to as the Commissioner(s). Details of the 6 lots and respective Integrated Care System (ICB) and Contracting Authority across the West Midlands are as follows; Lot 1 - Birmingham and Solihull ICB Lot 2 - Black Country ICB Lot 3 - Coventry and Warwickshire ICB Lot 4 - Herefordshire and Worcestershire ICB Lot 5 - Shropshire ,Telford and Wrekin ICB Lot 6 - Staffordshire and Stoke-on-Trent ICB The NHS Long Term Plan (2019) set out a commitment to provide sight tests for Children and Young People (CYP) with learning disabilities and autism in residential Special Educational Settings (SES). While the NHS Long Term Plan commitment related specifically to CYP in residential SES, NHS England – in conjunction with the Department for Health and Social Care (DHSC) – announced on 19 June 2023 that the Sight Testing Service will be extended to day schools. This Service shall support the statutory duties placed on health commissioners under the Children and Families Act 2014 and the SEND Code of Practice (0–25 years), including the identification of visual needs contributing to Education, Health and Care Plans (EHCPs). The Commissioner(s) are each looking for Provider(s) to conduct Sight Tests with CYP within SES premises, delivered by a clinical and non-clinical workforce who have been fully trained to work with this cohort of Patients. The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years (total maximum contract duration 9 years). A separate General Ophthalmic Additional Services Model Contract - Special Educational Settings will be established with the preferred provider for each Lot.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

NHS Birmingham and Solihull Integrated Care Board

NHS Birmingham and Solihull Integrated Care Board Alpha Tower, 8th Floor, Suffolk Street Queensway

Birmingham

B1 1TT

Contact person: Claire Pickard

E-mail: claire.pickard@nhs.net

NUTS: UKG31

Internet address(es)

Main address: https://www.birminghamsolihull.icb.nhs.uk/

Address of the buyer profile: https://www.birminghamsolihull.icb.nhs.uk/

I.1) Name and addresses

NHS Black Country Integrated Care Board

Civic Centre, St Peter's Square

Wolverhampton

WV1 1SH

E-mail: claire.pickard@nhs.net

NUTS: UKG39

Internet address(es)

Main address: https://www.blackcountry.icb.nhs.uk/

Address of the buyer profile: https://www.blackcountry.icb.nhs.uk/

I.1) Name and addresses

NHS Coventry and Warwickshire Integrated Care Board

Westgate House Market Street

Warwick

CV34 4DE

E-mail: claire.pickard@nhs.net

NUTS: UKG13

Internet address(es)

Main address: https://www.happyhealthylives.uk/

Address of the buyer profile: https://www.happyhealthylives.uk/

I.1) Name and addresses

NHS Herefordshire and Worcestershire Integrated Care Board

Kirkham House, John Comyn Drive, Perdiswell

Worcester

WR3 7NS

E-mail: claire.pickard@nhs.net

NUTS: UKG12

Internet address(es)

Main address: https://www.herefordshireandworcestershire.icb.nhs.uk/

Address of the buyer profile: https://www.herefordshireandworcestershire.icb.nhs.uk/

I.1) Name and addresses

NHS Shropshire, Telford and Wrekin Integrated Care Board

Wellington Civic Offices, Larkin Way, Tan Bank, Wellington

Telford

TF1 1LX

E-mail: claire.pickard@nhs.net

NUTS: UKG21

Internet address(es)

Main address: https://www.shropshiretelfordandwrekin.nhs.uk/

Address of the buyer profile: https://www.shropshiretelfordandwrekin.nhs.uk/

I.1) Name and addresses

NHS Staffordshire and Stoke-on-Trent Integrated Care Board

1 Staffordshire Place

Stafford

ST16 2LP

E-mail: claire.pickard@nhs.net

NUTS: UKG24

Internet address(es)

Main address: https://www.staffsstoke.icb.nhs.uk/

Address of the buyer profile: https://www.staffsstoke.icb.nhs.uk/

I.2) Joint procurement

The contract involves joint procurement

In the case of joint procurement involving different countries – applicable national procurement law:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://atamis-1928.my.site.com/s/Welcome

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://atamis-1928.my.site.com/s/Welcome

Tenders or requests to participate must be sent to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://atamis-1928.my.site.com/s/Welcome

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Sight testing and dispensing of spectacles to CYP with Special Educational Needs and Disabilities in Special Educational Settings in the West Midlands (6 Lots)

Reference number: AG25035

II.1.2) Main CPV code

85160000

II.1.3) Type of contract

Services

II.1.4) Short description

II.1.5) Estimated total value

Value excluding VAT: 16 253 955.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

C. Lot 1 - Birmingham and Solihull

II.2.2) Additional CPV code(s)

85160000

II.2.3) Place of performance

NUTS code:

UKG3

II.2.4) Description of the procurement

Approximately 53 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 5,682. The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years (total maximum contract duration 9 years). The contract will have an estimated annual value of £482, 970 (£4, 346, 730 over the lifetime of the contract including extensions).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 4 346 730.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option to extend the Contract for a period or periods of up to a further 4 years

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 2

II.2.1) Title

D. Lot 2 - Black Country

II.2.2) Additional CPV code(s)

85160000

II.2.3) Place of performance

NUTS code:

UKG3

II.2.4) Description of the procurement

Approximately 45 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 3, 777. The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years). The contract will have an estimated annual value of £321, 045 (£2, 889, 405 over the lifetime of the contract including extensions).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 889 405.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option to extend the Contract for a period or periods of up to a further 4 years

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 3

II.2.1) Title

E. Lot 3 - Coventry and Warwickshire

II.2.2) Additional CPV code(s)

85160000

II.2.3) Place of performance

NUTS code:

UKG33

II.2.4) Description of the procurement

Approximately 32 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 2, 914. The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years). The contract will have an estimated annual value of £247, 690 (£2, 229, 210 over the lifetime of the contract including extensions).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 229 210.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option to extend the Contract for a period or periods of up to a further 4 years

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 4

II.2.1) Title

F. Lot 4 - Herefordshire and Worcestershire

II.2.2) Additional CPV code(s)

85160000

II.2.3) Place of performance

NUTS code:

UKG1

II.2.4) Description of the procurement

Approximately 36 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 2, 395. The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years). The contract will have an estimated annual value of £203, 575 (£1, 832, 175 over the lifetime of the contract including extensions).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 832 175.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option to extend the Contract for a period or periods of up to a further 4 years

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 5

II.2.1) Title

G. Lot 5 - Shropshire, Telford and Wrekin

II.2.2) Additional CPV code(s)

85160000

II.2.3) Place of performance

NUTS code:

UKG2

II.2.4) Description of the procurement

Approximately 33 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 1, 753. The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years). The contract will have an estimated annual value of £149, 005 (£1, 341, 045 over the lifetime of the contract including extensions).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 341 045.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option to extend the Contract for a period or periods of up to a further 4 years

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 6

II.2.1) Title

H. Lot 6 - Staffordshire and Stoke-on-Trent

II.2.2) Additional CPV code(s)

85160000

II.2.3) Place of performance

NUTS code:

UKG2

II.2.4) Description of the procurement

Approximately 67 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 4,726. The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years). The contract will have an estimated annual value of £401, 710 (£3, 615, 390 over the lifetime of the contract including extensions).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 3 615 390.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

option to extend the Contract for a period or periods of up to a further 4 years

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2026/S 000-036036

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/07/2026

Local time: 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 27/07/2026

Local time: 10:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award. This Competitive process will be split into two stages. The first stage will be based on the Basic Selection Criteria and only providers who pass stage one (1) will be invited to take part in stage two (2) which will be based on Key Criteria in accordance with the Provider Selection Regime. The Basic Selection Questions are scored on a pass/fail basis, and the award criteria for the Key Criteria Questions are scored on a combination of pass/fail and a 0-5 scoring mechanism, as described below. Key Criteria 1: Quality and Innovation: 36.50% Key Criteria 2: Value: 9.00% Key Criteria 3: Integration, Collaboration and Services Sustainability: 22.50% Key Criteria 4: Improving Access, Reducing Health Inequalities and Facilitating Choice: 22.00% Key Criteria 5: Social Value: 10.00% The evaluation steps for Stage One Basic Selection Criteria are as follows; Step 1: Preliminary compliance review Step 2: Evaluation of the Basic Selection Criteria responses (Sections A – L) Step 2a: Moderation of the Basic Selection Criteria responses (Sections A – L) Step 2b: Clarification (if required, at Commissioners discretion) Step 2c: Re-moderation (if required) Step 2d: Provider notification of evaluation outcome NOTE only providers who have been notified that they have passed Stage One will be invited to participate in Stage Two. The evaluation steps for Stage Two Key Criteria are as follows; Step 1: Preliminary compliance review Step 2: Evaluation of responses to the Pass/Fail/For Information Key Criteria Questions and Scored Key Criteria Questions Step 3a: Moderation Step 3b: Clarification (if required, at Commissioners discretion) Step 3c: Re-moderation (if required) Step 4: Provider Notification of Evaluation Outcome The indicative timeline for the procurement is as follows (PLEASE NOTE this is subject to change at the Commissioners discretion): Stage One Basic Selection Criteria Period: 6th July 2026 - 27th July 2026 Stage Two Key Selection Criteria Period: 28th August 2026 - 21st September 2026 Contract Award: Early to Mid January 2027 Mobilisation: End January 2027. Service Commencement: Early to Mid April 2027. The Contracting Authority will be using an eTendering system (Atamis) for this procurement exercise. You can register your interest for this procurement exercise using the Atamis Health Family Supplier Portal via the 'Find Opportunities' page: https://health-family-contract-search.secure.force.com/?searchtype=Projects You can search for the opportunity using the following: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings Further information and the Competitive Process documentation can be accessed via Atamis once you have registered your interest in the opportunity and are located in the documents area within the opportunity. The Atamis Supplier Portal Help can be accessed via this link - https://suppliersupport.atamis.co.uk/hc/en-gb/sections/4612344115359 Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations. The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.

VI.4) Procedures for review

VI.4.1) Review body

NHS E Independent patient choice and procurement panel

Wellington House

London

SE1 8UG

E-mail: england.procurementpanelinfo@nhs.net

Internet address(es)

URL: https://www.england.nhs.uk/commissioning/how-commissioning-is-changing/nhs-provider-selection-regime/independent-patient-choice-and-procurement-panel/

VI.4.2) Body responsible for mediation procedures

NHS Arden and Greater East Midlands Commissioning Support Unit

Cardinal Square, 10 Nottingham Road

Derby

DE1 3QT

Internet address(es)

URL: https://www.ardengemcsu.nhs.uk/

VI.4.4) Service from which information about the review procedure may be obtained

NHS Arden and Greater East Midlands Commissioning Support Unit

Cardinal Square, 10 Nottingham Road

Derby

DE1 3QT

Internet address(es)

URL: https://www.ardengemcsu.nhs.uk/

VI.5) Date of dispatch of this notice

06/07/2026

Coding

Commodity categories

ID	Title	Parent category
85160000	Optician services	Health services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: claire.pickard@nhs.net
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Sight testing and dispensing of spectacles to CYP with Special Educational Needs and Disabilities in Special Educational Settings in the West Midlands (6 Lots)

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.1) Name and addresses

I.1) Name and addresses

I.1) Name and addresses

I.1) Name and addresses

I.1) Name and addresses

I.2) Joint procurement

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value