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Cymraeg

UK4

Student Journey Technical Assurance, Data Archiving And Legacy Admissions Support Services

  • First published: 07 July 2026
  • Last modified: 07 July 2026
  • Version: 1

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To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-06c549
Published by:
University of South Wales
Authority ID:
AA0315
Publication date:
07 July 2026
Deadline date:
04 August 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Procurement of a specialist external supplier to support USW's Student Journey Programme (migration from the legacy Quercus platform to Ellucian Banner). The work spans three workstreams under a single engagement:

(1) design of a data archiving and decommissioning framework,

(2) development of an object library and data dictionary, and

(3) ongoing operational maintenance and support of legacy Quercus admissions automation during transition

Full notice text

Scope

Procurement reference

2117

Procurement description

Procurement of a specialist external supplier to support USW's Student Journey Programme (migration from the legacy Quercus platform to Ellucian Banner). The work spans three workstreams under a single engagement:

(1) design of a data archiving and decommissioning framework,

(2) development of an object library and data dictionary, and

(3) ongoing operational maintenance and support of legacy Quercus admissions automation during transition

Main category

Services

Delivery regions

  • UKL - Wales

Total value (estimated, excluding VAT)

380000.00 GBP to 380000.00GBP

Contract dates (estimated)

01 September 2026, 00:00AM to 31 August 2028, 23:59PM

Contracting authority

University of South Wales

Identification register:

  • GB-PPON

Address 1: University of South Wales,

Town/City: Pontypridd

Postcode: CF37 1DL

Country: United Kingdom

Public Procurement Organisation Number: PCWX-4677-HTMN

Email: procurement@southwales.ac.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 72200000 - Software programming and consultancy services
  • 72600000 - Computer support and consultancy services

Delivery regions

  • UKL - Wales

Lot value (estimated)

380000.00 GBP Excluding VAT

456000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 September 2026, 00:00AM

Contract end date (estimated)

31 August 2028, 23:59PM

Award criteria

Type: quality

Name

Oracle PL/SQL And Legacy Database Engineering

Weighting: 15.00

Weighting type: percentageExact

Type: quality

Name

Decommissioning And Compliant Archiving Architecture

Weighting: 15.00

Weighting type: percentageExact

Type: quality

Name

Higher Education Admissions Domain Expertise

Weighting: 10.00

Weighting type: percentageExact

Type: quality

Name

Operational Delivery, Milestone Management and Reactive Quercus Support

Weighting: 10.00

Weighting type: percentageExact

Type: quality

Name

Mobilisation, Engagement, Reporting And Delivery Guardrails

Weighting: 10.00

Weighting type: percentageExact

Type: quality

Name

Social Value

Weighting: 10.00

Weighting type: percentageExact

Type: price

Name

Price

Weighting: 30.00

Weighting type: percentageExact

Submission

Tender submission deadline

04 August 2026, 12:00PM

Date of award of contract

17 August 2026, 23:59PM

Submission address and any special instructions

https://etenderwales.ukp.app.jaggaer.com/ITT Ref: itt_125152

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English
  • Welsh

Documents

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
72600000 Computer support and consultancy services IT services: consulting, software development, Internet and support
72200000 Software programming and consultancy services IT services: consulting, software development, Internet and support

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details
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