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Cymraeg

UK4

Procurement of a clocking in system

  • First published: 08 July 2026
  • Last modified: 08 July 2026
  • Version: 1

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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-06c604
Published by:
City & County of Swansea
Authority ID:
AA0254
Publication date:
08 July 2026
Deadline date:
07 August 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

This tender specification document outlines the requirements for the procurement of a clocking in system designed for approximately 200 + users and multiple terminals, with provision for future scalability. The purpose is to acquire a robust, secure, and fully cloud-hosted solution that leverages biometric authentication to streamline staff attendance management, enhance organisational efficiency, and ensure compliance with all applicable data protection and cyber security regulations.

Full notice text

Scope

Procurement reference

CCS/25/216

Procurement description

This tender specification document outlines the requirements for the procurement of a clocking in system designed for approximately 200 + users and multiple terminals, with provision for future scalability. The purpose is to acquire a robust, secure, and fully cloud-hosted solution that leverages biometric authentication to streamline staff attendance management, enhance organisational efficiency, and ensure compliance with all applicable data protection and cyber security regulations.

Main category

Services

Delivery regions

  • UKL18 - Swansea

Total value (estimated, excluding VAT)

93560.00 GBP to 93560.00GBP

Contract dates (estimated)

01 September 2026, 00:00AM to 01 September 2027, 23:59PM

Extension end date (if all the extensions are used): 01 September 2032

Contracting authority

City & County of Swansea

Identification register:

  • GB-PPON

Address 1: Civic Centre

Town/City: Swansea

Postcode: SA1 3SN

Country: United Kingdom

Website: http://www.swansea.gov.uk/dobusiness

Public Procurement Organisation Number: PYYD-8699-BJGD

Email: procurement@swansea.gov.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 51000000 - Installation services (except software)
  • 48000000 - Software package and information systems

Delivery regions

  • UKL18 - Swansea

Lot value (estimated)

93560.00 GBP Excluding VAT

112272.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 September 2026, 00:00AM

Contract end date (estimated)

01 September 2027, 23:59PM

Extension end date (estimated)

01 September 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Up to 60 months extension

Award criteria

Type: quality

Name

Quality

Description

Quality: 60%, broken down as—

Presentation – software overview and key feature 20%

Administrator roles and operational model 10%

Hardware, terminals and connectivity 12%

Implementation plan, training and service support 8%

Relocation and scalability 5%

Business Continuity 5%

Weighting: 60.00

Weighting type: percentageExact

Type: price

Name

Price

Description

Total Price

Weighting: 40.00

Weighting type: percentageExact

Submission

Tender submission deadline

07 August 2026, 12:00PM

Enquiry deadline

31 July 2026, 12:00PM

Submission address and any special instructions

https://etenderwales.ukp.app.jaggaer.comitt_125825 https://etenderwales.ukp.app.jaggaer.com/go/63466281019F4124B25E

May tenders be submitted electronically?

Yes

Coding

Commodity categories

ID Title Parent category
51000000 Installation services (except software) Other Services
48000000 Software package and information systems Computer and Related Services

Delivery locations

ID Description
1018 Swansea

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details
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