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Cymraeg

UK4

Contract for Event Medical Cover

  • First published: 08 July 2026
  • Last modified: 08 July 2026
  • Version: 1

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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-06c650
Published by:
City & County of Swansea
Authority ID:
AA0254
Publication date:
08 July 2026
Deadline date:
07 August 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Swansea Council’s Special Events Team delivers large‑scale events across a range of venues, including outdoor parks and public spaces throughout the city.

Attendance varies significantly, from around 200 people to as many as 250,000. To support these events, we require Medical First Aid Cover provided by a single, reliable supplier.

We are seeking a company or organisation with strong customer service, high‑quality provision, excellent training standards, a good range of equipment, and a proven commitment to health and safety.

Full notice text

Scope

Procurement reference

CCS/25/411

Procurement description

Swansea Council’s Special Events Team delivers large‑scale events across a range of venues, including outdoor parks and public spaces throughout the city.

Attendance varies significantly, from around 200 people to as many as 250,000. To support these events, we require Medical First Aid Cover provided by a single, reliable supplier.

We are seeking a company or organisation with strong customer service, high‑quality provision, excellent training standards, a good range of equipment, and a proven commitment to health and safety.

Main category

Services

Delivery regions

  • UKL18 - Swansea

Total value (estimated, excluding VAT)

60000.00 GBP to 60000.00GBP

Contract dates (estimated)

01 September 2026, 00:00AM to 31 August 2029, 23:59PM

Extension end date (if all the extensions are used): 31 August 2031

Contracting authority

City & County of Swansea

Identification register:

  • GB-PPON

Address 1: Civic Centre

Town/City: Swansea

Postcode: SA1 3SN

Country: United Kingdom

Website: http://www.swansea.gov.uk/dobusiness

Public Procurement Organisation Number: PYYD-8699-BJGD

Email: procurement@swansea.gov.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 85000000 - Health and social work services

Delivery regions

  • UKL18 - Swansea

Lot value (estimated)

60000.00 GBP Excluding VAT

72000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 September 2026, 00:00AM

Contract end date (estimated)

31 August 2029, 23:59PM

Extension end date (estimated)

31 August 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Up to 24 month extension

Award criteria

Type: quality

Name

Quality

Description

Quality: 40%, broken down as—

Method Statement Q1 – Meeting the Specification 20%

Method Statement Q2 – Health & Safety 10%

Method Statement Q3 - Sustainability 10%

Weighting: 40.00

Weighting type: percentageExact

Type: price

Name

Price

Description

Cost

Weighting: 60.00

Weighting type: percentageExact

Submission

Tender submission deadline

07 August 2026, 12:00PM

Enquiry deadline

31 July 2026, 12:00PM

Submission address and any special instructions

https://etenderwales.ukp.app.jaggaer.comitt_125650https://etenderwales.ukp.app.jaggaer.com/go/99992879019F419E5CE1

May tenders be submitted electronically?

Yes

Coding

Commodity categories

ID Title Parent category
85000000 Health and social work services Other Services

Delivery locations

ID Description
1018 Swansea

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details
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