Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
National Library of Scotland
George IV Bridge
Edinburgh
EH1 1EW
UK
Telephone: +44 1316233700
E-mail: procurementteam@nls.uk
NUTS: UKM
Internet address(es)
Main address: http://www.nls.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
I.1) Name and addresses
National Records of Scotland
General Register House, 3 Princes Street
Edinburgh
EH1 3YY
UK
Telephone: +44 1313144215
E-mail: procurement@nrscotland.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.nrscotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Archival Boxboard
Reference number: National Library: 2025.26.058; National Records: NRS-26-13
II.1.2) Main CPV code
22992000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The National Library of Scotland and the National Records of Scotland jointly entered into contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be cut and folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water.
All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections.
In addition, the contract includes the uplift of pallets and boxboard off-cuts.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
577 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
22993100
22993200
22993300
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh Sighthill
II.2.4) Description of the procurement
The National Library of Scotland and National Records of Scotland jointly procured a contract for the supply and delivery of archival boxboard and associated services (uplift of off-cuts and pallets). Lead tendering organisation was the National Library. Tender evaluation was carried out jointly between both organisations, and included the assessment of sample materials from all tenderers.
II.2.5) Award criteria
Quality criterion: Technical Properties
/ Weighting: 40
Quality criterion: Delivery
/ Weighting: 10
Quality criterion: Contract Management and Business Continuity
/ Weighting: 5
Quality criterion: Fair Work First
/ Weighting: 5
Quality criterion: Sample Materials
/ Weighting: 40
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-030419
Section V: Award of contract
Contract No: 2025.26.058
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/07/2026
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
KLUG-CONSERVATION, Walter Klug GmbH & Co. KG
Zollstrasse 2
Immenstadt
87509
DE
Telephone: +49 83239653344
NUTS: DE27E
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 577 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:836803)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
08/07/2026