Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Strathclyde
Learning & Teaching Building, 49 Richmond Street
Glasgow
G1 1XU
UK
Telephone: +44 7811592949
E-mail: maureen.mcmillan@strath.ac.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.strath.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gladstone Leisure Management System and Associated Services
Reference number: UOS-35458-S-2025
II.1.2) Main CPV code
72222300
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Strathclyde has awarded a contract for the Gladstone Leisure Management System and Associated Services. This contract award follows the publication of a Voluntary Ex Ante Transparency (VEAT) Notice.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
205 424.76
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48100000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
University of Strathclyde
II.2.4) Description of the procurement
The University of Strathclyde has awarded a contract for the Gladstone Leisure Management System and Associated Services. This contract award follows the publication of a Voluntary Ex Ante Transparency (VEAT) Notice.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
Gladstone MRM Limited is the provider of the Leisure Management System currently in use by the University. The system has been fully operational since approximately 2018 following a compliant tender process and is embedded within the University's systems and operational processes.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-084618
Section V: Award of contract
Contract No: UOS-35458-S-2025
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/07/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Gladstone MRM Limited
Hithercroft Road
Wallingford
OX10 9BT
UK
Telephone: +44 7881013859
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 205 424.76
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The University of Strathclyde has awarded a contract for the Gladstone Leisure Management System and associated services. Gladstone MRM Limited is the provider of the LMS currently used by the University. The software has been fully operational since circa 2018 following a compliant tender process and has become embedded within the University's systems and operational processes.
Due to the technical integration of the software and the University's operational reliance on the system, there is no suitable alternative that would provide equivalent functionality without significant disruption. Transitioning to an alternative solution would incur substantial cost, operational risk and service disruption.
A Voluntary Ex Ante Transparency (VEAT) Notice was published prior to contract award. Accordingly, the contract has been awarded under Regulation 33(1)(b)(ii) of the Public Contracts (Scotland) Regulations 2015 on the basis that competition is absent for technical reasons.
(SC Ref:836863)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
GLASGOW
G5 9DA
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
08/07/2026