Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
UK
Contact person: Alan Ross
Telephone: +44 3451550000
E-mail: alan.ross@fife.gov.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.fife.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance System RFI
Reference number: CFM0508
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Grounds Maintenance System RFI
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Fife, Scotland UK
II.2.4) Description of the procurement
Fife Council is seeking to understand the market for modern Grounds Maintenance Solutions capable of supporting operational delivery, financial management, and performance monitoring.
The existing system used within the Grounds Maintenance Service presents a number of challenges, including limited mobile functionality, reliance on manual processes, and constraints in reporting and system integration.
The Grounds Maintenance Service has been using its current back-office system for a number of years to support key activities such as scheduling, asset management, and billing.
The Council is therefore seeking input from suppliers to help inform its future requirements and shape a potential procurement approach.
The Council is now seeking to explore alternative solutions available within the market that may better meet its current and future Grounds Maintenance requirements. A list of high-level requirements has been developed in collaboration with the service and the Council’s IT Service.
Potential Suppliers are invited to review these requirements and provide information on solutions that may be capable of meeting the Council’s needs.
The requirements identified by the Grounds Maintenance Service and IT Service are set out below.
We would welcome responses from suppliers to support the Council in developing its understanding of the market and informing this Request for Information exercise.
II.2.14) Additional information
This is a request for Information only.
II.3) Estimated date of publication of contract notice:
19/10/2026
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
This is an RFI only.
The Council kindly requests responses no later that Friday 7th August 2026 emailed to the Council.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=836925.
(SC Ref:836925)
VI.5) Date of dispatch of this notice
13/07/2026