Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Sunderland City Council
City Hall, Plater Way,
Sunderland
SR13AA
UK
Contact person: Issy Langley
E-mail: issy.langley@sunderland.gov.uk
NUTS: UKC23
Internet address(es)
Main address: https://www.sunderland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Election and Electoral Print
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Sunderland City Council currently commission the provision of the Election and Electoral Registration Print services to provide high quality documentation to accommodate the requirements for elections material and electoral registration documents.
This notice is to inform of the award of the extension to the Election and Electoral Registration Print which was awarded under the NEPO Framework (NEPO504) for the provision of Election and Electoral Registration Print for a three year term with an option to extend for a maximum of 36 months.
The original award notice is not available, due to a change in the E-procurement system some documents are no longer available, therefore this award is to inform of the award of the optional 36 month extension.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
900 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
22000000
II.2.3) Place of performance
NUTS code:
UKC23
Main site or place of performance:
Boundaries of the City of Sunderland
II.2.4) Description of the procurement
To accommodate both poll stations and postal votes, as part of the Council's election and electoral, the Council has an ongoing requirement for the provision of election and electoral registration print, which includes:
Election Printing
• In Person Poll Cards
• Poll Station Ballot Books
• Postal Ballot Packs
• Postal Poll Cards
Electoral Registration Printing
• Registration Forms
• Covering Letters
• Outer and Return Envelopes
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
This notice is to inform of the award of the extension to the Election and Electoral Registration Print which was awarded under the NEPO Framework (NEPO504) for the provision of Election and Electoral Registration Print for a three year term with an option to extend for a maximum of 36 months.
The original award notice is not available, due to a change in the E-procurement system some documents are no longer available, therefore this award is to inform of the award of the optional 36 month extension.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Title: Electoral and Election Registration Print
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/06/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Civica Election Services (CES) Limited
02263092
London
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 900 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Council of the City of Sunderland
City Hall, Plater Way,
Sunderland
SR1 3AA
UK
Internet address(es)
URL: https://www.sunderland.gov.uk
VI.5) Date of dispatch of this notice
13/07/2026