Scottish Police Authority

2 French Street, Dalmarnock

Glasgow

G40 4EH

UK

Telephone: +44 3004252231

E-mail: sarah.williamson2@scotland.police.uk

NUTS: UKM

Internet address(es)

Main address: http://www.spa.police.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762

II.1.1) Title

Reference number: PROC 25 - 3260

II.1.2) Main CPV code

64200000

II.1.3) Type of contract

Services

II.1.4) Short description

The Scottish Police Authority (known as the “the Authority”) require a competent Contractor in place for Provision of Radio Masts Portfolio Marketing, Management and Maintenance Services.

The Authority’s radio mast portfolio is situated throughout Scotland.

II.1.5) Estimated total value

Value excluding VAT: 4 400 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

SPD Question 4A.1 Trade Registers

It is a requirement of this tender that if the Tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given.

Tenderers within the UK must confirm if they are registered under Companies House within this question.

If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

SPD Question 4B5

- Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.

- Public & Products Liability Insurance = 10 million GBP in respect in respect of each claim without limit to the number of claims (public liability) and 5 million GBP in the annual aggregate (product liability).

-Professional Indemnity Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate.

- Motor Insurance in respect of any Contractor and or Contractor Personnel vehicles used in relation to the Contract with unlimited cover for death or personal injury, and cover (for a single event or series of related events and in the aggregate) of not less than five million pounds (5,000,000).

- Cyber Liability Insurance to the extent of not less than TWO MILLION POUNDS (2,000,000) in respect of each claim and in the aggregate;

- The Contractor shall effect and shall maintain appropriate Contracts Works insurance for instances where the Contractor undertakes physical works, installation or construction activities.

SPD Question 4B6 Financial Standing:

The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company number within the SPD to allow the Authority to access a Credit Safe Report.

Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.

If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you from this contract. It is the Contractor’s responsibility to ensure that the information held by Credit Safe is accurate and up to date.

For the avoidance of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references etc.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date - failure to do so will result in rejection of your submission.

IMPORTANT NOTE: This requirement is not applicable to Sole Traders/ Charities. Sole Traders/ Charities may be required to provide a bankers reference if successful.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

SPD Question 4C.1.2 Technical and Professional Ability

With reference to the nature and details of the supplies/services that are the subject matter of this tender, relevant examples are to be provided of the supplies/services undertaken by the Tenderer in the last 3 years.

The experience provided will be for projects of a similar value, size duration and scope- please provide this detail.

Two (2) examples of the provision of similar services – Radio Masts portfolio marketing, management and maintenance services is requested and must be from within the last 3 years for services.

If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.

If available, copies of completion certificates or customers' written declaration which validates the examples you have provided.

Guidance

If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you.

4C 6.1: Qualifications

Qualifications - The Contractor shall ensure that suitably qualified Radio Mast Engineers form part of the contract delivery team. All Radio Mast Engineers involved in delivering the Contract must hold valid and up to date MATS (Mast and Tower Safety) including Climber and Rescue Certificate throughout the contract period.

Where rope access techniques are used, the Contractor shall also ensure that relevant employees hold up-to-date IRATA (Industrial Rope Access Training Certification) or other relevant rope safety access/rooftop safety and access certification.

III.2.2) Contract performance conditions

During the period of the contract, the Contractor(s) shall monitor and measure their performance against the Key Performance Indicators (KPIs) :

Quality – Category Weight (30%)

Contract Outcome 80%

Continual Improvement/ Innovation 20%

Cost – Category Weight (20%)

Invoice Accuracy 100%

Service – Category Weight (40%)

Communication 40%

Complaints 40%

Management Information 20%

Sustainability – Category Weight (10%)

Sustainability (Sustainable Processes) 50%

Community Benefits 50%

The above KPIs shall make up the Balanced Scorecard and will be used to score the Contractor`s performance. The Contract Administrator and other relevant stakeholder shall score the Contractor against the expected results using the following scores.

4 - Exceeding Expectations (100)

3 - Meeting Expectations (75)

2 - Minor Concerns (50)

1 - Major Concerns (25)

0 - Not Performing (0)

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/08/2026

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 13/08/2026

Local time: 12:00

Place:

Electronically via Public Contract Scotland Tender

Information about authorised persons and opening procedure:

Electronically via Public Contract Scotland Tender

VI.4.1) Review body