Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
UK
Contact person: Denise Link
Telephone: +44 01856873535
E-mail: Denise.link@orkney.gov.uk
Fax: +44 01856876158
NUTS: UKM65
Internet address(es)
Main address: http://www.orkney.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Harbour Authority
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ITT Provision of Security Services for Orkney Harbour Authority
Reference number: OIC/PROC/2415
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority has a requirement for a suitably qualified and experienced contractor for the provision of Security Services to attend cruise / passenger vessels whilst visiting Orkney within the remit of the Council in its role as Statutory Harbour Authority.
II.1.5) Estimated total value
Value excluding VAT:
850 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79710000
75241000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Orkney Islands - Kirkwall Pier, Hatston Pier, Stromness Piers, including Copland's Dock, Scapa Pier, Lyness Pier and all other piers with Orkney Harbours areas (as required).
II.2.4) Description of the procurement
The Authority has a requirement for a suitably qualified and experienced contractor for the provision of Security Services to attend cruise / passenger vessels whilst visiting Orkney within the remit of the Council in its role as Statutory Harbour Authority. The main locations being (but not necessarily limited to):- Kirkwall Pier, Hatston Pier, Stromness Piers, including Copland’s Dock, Scapa Pier, Lyness Pier, All other piers within Orkney Harbours areas (as required)
Contract will commence on the 1 January 2027 for a fixed period of three years, with options for two further twelve months extensions, giving a maximum period of five years.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 40
Quality criterion: Contract Management
/ Weighting: 30
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
850 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2027
End:
31/12/2031
This contract is subject to renewal: Yes
Description of renewals:
Initial term of 3 years with 2 x 12 month extension available.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant criteria will be included in the SPD module.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant criteria will be included in the SPD module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant criteria will be included in the SPD module.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/08/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/08/2026
Local time: 14:00
Place:
PCS Postbox via Teams meeting
Information about authorised persons and opening procedure:
Three Officers with delegated authority
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
July 2031
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a mater solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this Contract advertisement on PCS.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=837510.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:837510)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=837510
VI.4) Procedures for review
VI.4.1) Review body
Sheriffs Court
Watergate
Kirkwall
KW15 1PD
UK
Telephone: +44 01856872110
VI.5) Date of dispatch of this notice
15/07/2026