Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Strathclyde
Learning & Teaching Building, 49 Richmond Street
Glasgow
G1 1XU
UK
Contact person: Adam Ngileruma
Telephone: +44 7811592949
E-mail: adam.ngileruma@strath.ac.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.strath.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Strathclyde Pharma Solutions Equipment Service & Maintenance
Reference number: UOS-41641-2026
II.1.2) Main CPV code
50421000
II.1.3) Type of contract
Services
II.1.4) Short description
Strathclyde Pharma Solutions, a research group within University of Strathclyde's Strathclyde Institute for Pharmacy and Biomedical Sciences is a MHRA licensed manufacturing facility, supplying investigative medicinal products to clinical trials. We require a Supplier to undertake annual servicing and calibration of equipment as well as service cover for emergency call out. As part of our clean room facility, we generate our own Water For Injection which feeds associated equipment. The WFI System comprises of a 500L 316L stainless steel tank, circulation pump, control panel and a circulation loop of pipe work with 4 off-take sample areas. This system is connected to the Telstar Steam Generator, the Telstar Freeze Drier Clean in Place system and the Lancer Washer. The whole system is operated under automatic control.
The Contracting Authority is seeking a supplier who will perform annual maintenance, and where appropriate, calibration. Additional equipment that also require to be serviced and all equipment is listed below.
- Telstar GVP 86E Pure Steam Generator with Condensing Unit
- Storage vessels
- Distribution loops incl. POU valves on WFI loop, and PSG loop
- Telstar Oven HED 500
- Telstar Autoclave AVV 350 DV
- Lancer Glassware Washer 1600 PCM DPSS
II.1.5) Estimated total value
Value excluding VAT:
120 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50400000
50421000
50433000
50324200
50420000
50800000
50000000
50430000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
University of Strathclyde - Strathclyde Pharma Solution, SIPBS
II.2.4) Description of the procurement
The Contracting Authority requires a supplier that can fulfil the below non-exhaustive list of requirements:
-The Supplier shall deploy suitably qualified engineers on a periodic basis to carry out equipment adjustment and planned preventative maintenance activities.
-Planned servicing and maintenance visits shall be agreed in advance between the Supplier and the Contracting Authority.
- Where the Supplier is unable to attend a scheduled visit, they shall notify the Contracting Authority at the earliest opportunity, and such notification must be acknowledged.
- During scheduled visits, the Supplier shall undertake routine repairs, adjustments, and replacement of consumable parts arising from normal use.
- All works shall be undertaken during standard operating hours: Monday to Friday, 08:00 – 17:00 (SIPBS operating hours).
- The Supplier shall provide telephone support with a targeted response time of four (4) hours to address equipment issues and maintain operational continuity.
- Where issues cannot be resolved remotely, the Supplier shall provide on-site support within a targeted forty-eight (48) hours to minimise downtime.
- Where issues persist beyond these response targets, the Supplier shall provide additional labour resources as required to restore equipment functionality.
- The Contracting Authority is considering a fully inclusive contract model in which all associated costs, including labour, travel, expenses, spare parts, replacement engineer time, and software updates, are included within the Contract.
- The Contract shall include coverage of non-consumable parts at no additional cost.
- The Contract is expected to cover all listed equipment, associated components, and spare parts for a proposed duration of twenty-four (24) months.
- The Supplier shall provide calibration services where applicable and issue calibration certificates upon completion.
- The Supplier shall provide a written service report following each visit within an agreed timeframe.
- The Supplier may be required to work alongside the University’s Insurance Inspector where applicable.
- The Supplier shall be able to provide evidence of training for all staff performing activities upon request.
- The Supplier shall generate a pre-approved protocol for the work prior to commencement of calibration/maintenance activities.
- The Supplier shall hold ISO14001 Environmental standard
- The Supplier must hold ISO45001 for Health & Safety or OHSAS18001.
- The Supplier will hold ISO9001 for Quality.
- The Supplier must maintain a Health & Safety policy.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
1. The bidder should provide its average yearly turnover for the number of years specified in the relevant Contract Notice.
2. The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice.
Minimum level(s) of standards required:
1. Turnover
Bidders will be required to have an average yearly turnover of a minimum of GBP240,000.00 for the last 3 (three) years.
2. It is a requirement of this contract that bidders can hold or commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:
- Employer’s (Compulsory) Liability Insurance = GBP10m
- Public and Product Liability Insurance = GBP10m
- Professional Risk Indemnity Insurance = GBP2m
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice:(Examples from both public and/or private sector customers and clients may be provided).
Minimum level(s) of standards required:
Bidders will be required to provide three (3) examples that demonstrate that they have a proven track record of successfully delivering similar services as stated in the Contract Notice.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-054213
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/08/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
06/08/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
In line with Regulation 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32069. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:836285)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
UK
VI.5) Date of dispatch of this notice
16/07/2026