Scottish Police Authority

2 French Street, Dalmarnock

Glasgow

G40 4EH

UK

Telephone: +44 3004252231

E-mail: craig.richardson@scotland.police.uk

NUTS: UKM

Internet address(es)

Main address: http://www.spa.police.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762

II.1.1) Title

Reference number: PROC-26-3489

II.1.2) Main CPV code

71530000

II.1.3) Type of contract

Services

II.1.4) Short description

The Authority is seeking to appoint an Architect-led multidisciplinary design team to

undertake feasibility, option appraisal and concept design services up to and including RIBA 2+.

The commission will be used to develop and test design solutions that address the identified

building deficiencies, support operational requirements and inform potential future investment

decisions. The appointed consultant team shall consider the full project brief and provide

recommendations, supported by appropriate surveys, assessments and costed design

proposals in accordance with the Professional Services Scope of Service included in the tender documents.

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Royal Institution of Chartered Surveyors (RICS).

AND

Institute of Civil Engineers (ICE);

or

Association of Consulting Engineers (ACE);

or

Institute of Structural Engineers (IStructE)

AND

Chartered Institute of Building Services Engineers (CIBSE);

or

Institute of Engineering and Technology (IET);

or

Energy Institute (EI)

AND

Royal Incorporation of British Architects (RIBA)

AND

Association for Project Management (APM)

or

Chartered Institute of Building (CIOB);

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

SPD Question 4B6 Financial Standing:

The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the

assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company

number within the SPD to allow the Authority to access a Credit Safe Report. Within such reports, the risk of business failure is expressed

as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and

below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. If you are

successful in the award of this contract and your risk failure rating falls below 30then the SPA reserve the right to remove you from this

contract. It is the Contractor’s responsibility to ensure that the information held by Credit Safe is accurate and up to date. For the avoidance

of doubt, the SPA will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up

to date information is used. Where you are not registered on Credit Safe e.g. charitable organisations or new start companies/ Sole Traders

with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along

with bankers references etc.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe

and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date - failure to do so will result in

rejection of your submission.

IMPORTANT NOTE: This requirement is not applicable to Sole Traders/ Charities. Sole Traders/ Charities may be required to provide a

bankers reference if successful.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Part 4C: Quality Control

Tenderers will be required to provide the following for Quality Control requirements:

EITHER:

Option A) If a Tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in

accordance with

BS EN ISO 9001 (or equivalent) a copy of the certificate may be requested.

OR

Option B) If a Tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.

Guidance

The policy should set out your organisation's responsibilities for quality management. Demonstrating that your organisation has and

continues to implement a quality management policy that is authorised by the Chief Executive or equivalent and is periodically reviewed at

a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out responsibilities

for quality management throughout the organisation.

Part 4D: Quality Assurance Schemes

Tenderers will be required to provide the following for Quality Assurance/Health and Safety Requirements:

EITHER:

Option A) If a Tenderers organisation holds a UKAS (or equivalent), accredited independent third party certificate of compliance in

accordance with BS OHSAS 18001(or equivalent), or if a Tenderers organisation have, within the last twelve months, successfully met the

assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum,

then a copy of the certificate may be requested.

OR,

Option B) If a Tenderers organisation has a policy for health and safety (H&S) management, then a copy of the policy may be requested.

Guidance

Organisations with less than five employees are not required by law to have a documented policy statement. The need to reduce

documentary requirements on micro businesses in particular will be taken into account by buyers and the evaluation panel. Your policy

should provide evidence that your organisation has a H&S policy that is endorsed by the chief executive officer and that it is regularly

reviewed. The policy should be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels

within your organisation. Your policy should be relevant to the nature and scale of your operations and set out your company's

responsibilities of health and safety management and compliance with legislation.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/08/2026

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 17/08/2026

Local time: 12:00

VI.4.1) Review body