Contract for the Provision of a Swansea Rental E-Bike Scheme

Procurement reference

CCS/25/338

Procurement description

Swansea Council is procuring a city-wide rental e-bike scheme to provide a public e-bike service for residents, students, workers, and visitors. The scheme is intended to improve access to travel opportunities within the city, support active travel and wider decarbonisation objectives, and build on the existing bike share scheme run by Swansea University.

Main category

Services

Delivery regions

• UKL18 - Swansea

Total value (estimated, excluding VAT)

750000.00 GBP to 750000.00GBP

Contract dates (estimated)

05 October 2026, 00:00AM to 04 October 2031, 23:59PM

Extension end date (if all the extensions are used): 04 October 2033

City & County of Swansea

Procedure type

Open procedure

Is this procurement under a special regime?

Concession

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

CPV classifications

• 63515000 - Travel services
• 34430000 - Bicycles
• 34400000 - Motorcycles, bicycles and sidecars
• 63516000 - Travel management services

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

750000.00 GBP Excluding VAT

900000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

05 October 2026, 00:00AM

Contract end date (estimated)

04 October 2031, 23:59PM

Extension end date (estimated)

04 October 2033, 23:59PM

Can the contract be extended?

Yes

Description of extensions

24 months

Participation

Award criteria

Payment terms

See Tender Documents

Description of risks to contract performance

See Tender Documents

Tender submission deadline

14 August 2026, 12:00PM

Enquiry deadline

07 August 2026, 12:00PM

Date of award of contract

20 September 2026, 23:59PM

Submission address and any special instructions

Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: http://etenderwales.bravosolution.co.uk— Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the Bravo Solution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: help@bravosolution.co.uk— Phone: +44 8003684850

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh