Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Library of Scotland
George IV Bridge
Edinburgh
EH1 1EW
UK
Telephone: +44 1316233700
E-mail: procurementteam@nls.uk
NUTS: UKM
Internet address(es)
Main address: http://www.nls.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Film Scanner and Digitisation System
Reference number: 2026.27.005
II.1.2) Main CPV code
48329000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The National Library of Scotland (‘the Library’) is looking for a suitably qualified, experienced and knowledgeable Supplier to supply, deliver, install, support and maintain a film scanner able to create digital copies of original films in 16mm, standard 8mm, super 8mm and 9.5mm film gauges. We also request an option for 35mm film gauges.
The equipment must demonstrate the ability to handle film gently, including where due to age and condition the film is warped, brittle, or where perforations are damaged.
The system must be able to handle capture and synchronisation of optical and magnetic sound with film.
It is anticipated that one (1) film scanner and supporting software and hardware as required will be purchased following successful award of the contract.
The digitisation system will be operated at the Library’s Kelvin Hall premises in Glasgow.
II.1.5) Estimated total value
Value excluding VAT:
150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
92100000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow (Kelvin Hall)
II.2.4) Description of the procurement
This is an open procurement with 70% weighting on Quality and 30% on Price. The three highest scoring compliant Tenderers (plus any Tenderers scoring within 2 score points of the third highest scoring Tenderer) will be required to host a demonstration visit to allow the Evaluation Panel to assess the proposed solution in operation. All demonstration visits will be required to take place within the UK or Ireland, and should take no longer than 2 hours.
Findings from the demonstrations will be used to verify the written responses and will form part of the overall Quality score. Scores from written responses may be adjusted accordingly where applicable.
The winning Tenderer's solution must be able to be installed and fully operational before 31 March 2027.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Properties
/ Weighting: 70
Quality criterion: Operational Ergonomics and Safety
/ Weighting: 10
Quality criterion: Delivery and Installation
/ Weighting: 10
Quality criterion: Support and Maintenance
/ Weighting: 5
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
16/10/2026
End:
31/03/2030
This contract is subject to renewal: Yes
Description of renewals:
2x 24 months depending on performance, requirement, and budget availability.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria will be included in the SPD module.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD module.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-048173
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/08/2026
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/08/2026
Local time: 12:00
Place:
Edinburgh, Scotland
Information about authorised persons and opening procedure:
Ines Byrne
Rosa Mak
Neil Brown
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=837325.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:837325)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=837325
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
17/07/2026