Design, Supply, and Installation of a Fully Refurbished Children’s Library Space within Newport Central Library

Procurement reference

NCC202600128

Procurement description

Newport City Council invites tenders for the design, supply, and installation of a fully refurbished Children’s Library space within Central Library, John Frost Square, Newport.

This project will transform an outdated, inaccessible and uninspiring environment into a modern, flexible, inclusive and sustainable cultural space that:

• Enhances literacy, play and wellbeing

• Supports children, families and school use

• Meets the needs of neurodivergent children and those with SEND

• Contributes to environmental sustainability and long-term asset value

Approach to Specification

This specification is intentionally performance- and outcome-based, encouraging innovative design solutions rather than prescribing exact layouts .

Suppliers are expected to:

• Propose creative, evidence-based solutions

• Demonstrate value for money

• Incorporate sustainability, accessibility, and flexibility.

NB: All work must be completed prior to the 28 February 2027.

Site visits will be held on Monday 27 July 2026 and will be individual supplier sessions. Suppliers who wish to attend the site visits must request to do so through the Council's tendering portal, etenderwales. Suppliers who attend Central Library without an appointment will not be seen.

The tender has been issued on etenderwales, ITT_126087.

Main category

Services

Delivery regions

• UKL21 - Monmouthshire and Newport

Total value (estimated, excluding VAT)

120000.00 GBP to 120000.00GBP

Contract dates (estimated)

01 October 2026, 00:00AM to 28 February 2027, 23:59PM

Newport City Council

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

CPV classifications

• 39155000 - Library furniture
• 79933000 - Design support services

Delivery regions

• UKL21 - Monmouthshire and Newport

Lot value (estimated)

120000.00 GBP Excluding VAT

143999.98 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 October 2026, 00:00AM

Contract end date (estimated)

28 February 2027, 23:59PM

Award criteria

Tender submission deadline

14 August 2026, 12:00PM

Enquiry deadline

07 August 2026, 16:00PM

Submission address and any special instructions

Tender documents can be accessed through https://etenderwales.ukp.app.jaggaer.comTo access the tender documents, please search for ITT_126087.Suppliers who have not used the etenderwales tendering portal must register as follows:1. Register your company on the etenderwales portal (this is only required once)- Browse to the eSourcing Portal: https://etenderwales.ukp.app.jaggaer.com- Click the “Suppliers register here” link- Agree to the terms and conditions and click “continue”- Enter your correct business and user details- Note the username you chose and click “Save” when complete- You will shortly receive an email with your unique password (please keep this secure)2. Express an Interest in the Project- Login to the portal with the username/password- Click the “ITT Open to All Suppliers” link.- Click on the relevant ITT (ITT_126087) to access the content.- Click the “Express Interest” button in the “Actions” box on the page.- This will move the ITT into your “My ITT” page. (This is a secure area reserved for your projects only)- Click on the ITT code to access the content3. Responding to the tender- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining).- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.- Note the deadline for completion, then follow the onscreen instructions to complete the ITT.- There may be a mixture of online & offline actions for you to perform (there is detailed online help available.If you require any further assistance use the online help Home , or the etendering help desk is available Mon – Fri (8am – 6pm) on:- Phone: 0800 069 8634

May tenders be submitted electronically?

Yes