TFW CCTV Estate Strategic Review, Risk Assessment and Investment Business Case

Procurement description

Transport for Wales (TfW) is seeking engagement from suitably qualified and experienced organisations to support the development of a future procurement requirement for a CCTV Estate Strategic Review, Risk Assessment and Investment Business Case.

TfW operates a diverse CCTV estate across stations, depots, operational facilities and rolling stock throughout Wales and the Borders. The estate has evolved through multiple investment programmes, asset ownership arrangements, technologies and operating models. TfW is seeking independent market insight to help shape the future approach to understanding, managing and investing in this estate.

This market engagement relates specifically to the development of requirements associated with:

Phase 1: Strategic Review, Risk Assessment and Investment Business Case

The anticipated scope of Phase 1 includes:

• Establishing a strategic baseline understanding of the current CCTV estate.

• Reviewing available asset information, governance arrangements and ownership models.

• Understanding ownership, maintenance and support arrangements across the estate.

• Assessing operational effectiveness and current estate capability.

• Identifying coverage gaps, operational deficiencies and areas of risk exposure.

• Undertaking a high-level review of cyber resilience, governance and compliance arrangements.

• Evaluating future requirements and strategic objectives.

• Developing investment options and future estate strategies.

• Producing a prioritised investment roadmap and outline business case to support future decision-making.

Indicative deliverables may include:

• Strategic CCTV Estate Review.

• High-Level Asset Register.

• Estate Coverage Assessment.

• Risk Register.

• Cyber Maturity Assessment.

• Prioritised Investment Roadmap.

• Capital Cost Estimates.

• Outline Business Case.

• Executive Recommendations.

Suppliers should note that Phase 1 forms part of a wider strategic programme.

The outputs of Phase 1 are expected to inform future decision-making associated with:

Phase 2: Detailed Forensic Assessment.

Phase 3: Upgrade and Transformation Programme.

No decision has been taken regarding any future procurement strategy or delivery model associated with Phases 2 and 3.

The estimated value relates solely to Phase 1: Strategic Review, Risk Assessment and Investment Business Case activities.

Any future requirements arising from subsequent phases of the CCTV Estate programme will be subject to separate governance approvals, funding decisions and procurement strategies.

Estimated Publication Date of Tender Notice: 30th November 2026

(subject to review following completion of market engagement activities)

Additional Information

This notice relates solely to preliminary market engagement activities and does not constitute a call for competition.

Any future procurement opportunity arising from this engagement will be advertised separately in accordance with the Procurement Act 2023.

Transport for Wales reserves the right to amend, refine or discontinue its proposed approach following completion of market engagement activities and is under no obligation to commence any subsequent procurement procedure.

Main category

Services

Delivery regions

• UKL - Wales

Total value (estimated)

100000.00 GBP Excluding VAT

120000.00 GBP Including VAT

Contract dates (estimated)

27 February 2027, 00:00AM to 30 July 2027, 23:59PM

Transport for Wales Rail Limited (Utility Buyer)

Is this procurement under a special regime?

Utilities

Is the total value above threshold?

Above threshold

CPV classifications

• 79411000 - General management consultancy services
• 79710000 - Security services
• 35120000 - Surveillance and security systems and devices
• 32323500 - Video-surveillance system
• 71317000 - Hazard protection and control consultancy services
• 72224000 - Project management consultancy services

Delivery regions

• UKL - Wales

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

27 February 2027, 00:00AM

Contract end date (estimated)

30 July 2027, 23:59PM

Engagement process description

Transport for Wales intends to undertake a co-design market engagement exercise to help shape the future procurement approach for the CCTV Estate Strategic Review, Risk Assessment and Investment Business Case.

The purpose of the engagement is not to present a predetermined requirement, but to collaborate with the market to test assumptions, challenge current thinking and better understand the art of the possible. TfW wishes to engage openly with the market to ensure future requirements are realistic, proportionate and reflective of market capability.

Through a collaborative co-design approach, TfW seeks to:

• Validate its initial thinking regarding the scope and objectives of Phase 1.

• Understand what should and should not be included within the Phase 1 requirement.

• Explore appropriate methodologies for strategic estate reviews and risk-based assessments.

• Understand lessons learned from similar CCTV, security and infrastructure programmes.

• Assess market capability and capacity.

• Identify opportunities for innovation and best practice.

• Explore future delivery approaches that may support later phases.

• Ensure future procurement activity reflects practical market capability and operational realities.

The engagement model promotes active market consultation beyond a traditional supplier briefing and seeks practical solutions aligned to the challenges of understanding, managing and investing in a complex CCTV estate. TfW is seeking honest challenge, constructive feedback and innovative thinking rather than passive consultation.

We want to understand:

• What good looks like for a modern, integrated CCTV estate.

• What should be included within Phase 1 and what may be more appropriately addressed in later phases.

• The risks and barriers commonly encountered in programmes of this nature.

• How TfW can move from “what we think we have” to “what we know we have”.

• How future investment decisions can be supported through proportionate and evidence-based assessment methodologies.

Organisations with expertise in CCTV estates, surveillance technologies, security infrastructure, asset management, cyber security, transport environments, risk management, strategic reviews and business case development are encouraged to participate.

Sustainability

Transport for Wales is committed to supporting:

• Small and Medium Enterprises (SMEs).

• Voluntary, Community and Social Enterprises (VCSEs).

• Social Partnership and Public Procurement (Wales) Act principles.

• Well-being of Future Generations (Wales) Act objectives.

• Social value outcomes and regional economic growth.

Market Engagement Events

TfW intends to hold market engagement workshops on:

• 7 September 2026

• 11 September 2026

Both events will be held at:

Welsh Rail Operating Centre (WROC)

De Croche Place

Cardiff

CF11 6JL

The content and objectives of both sessions will be identical.

Depending upon the level of market interest received, TfW reserves the right to operate one or both engagement events. Attendance will therefore be allocated following registration and confirmation by TfW.

Registration

Interested organisations wishing to attend should register their interest by emailing: supplychain@tfw.wales with the subject heading: CCTV Estate.

The registration email should include:

• Attendee full name.

• Contact telephone number.

• Organisation name.

• A high-level summary of the organisation's capabilities relevant to this opportunity.

Following receipt of registrations, TfW will review submissions and:

• Confirm attendance.

• Allocate attendees to an engagement session.

• Provide joining instructions.

• Issue any further information relevant to the event.

Security and Access Requirements

Due to the operational nature of the Welsh Rail Operating Centre, attendance will be strictly controlled.

IMPORTANT

• Attendance is by prior registration and confirmation only.

• Entry will only be granted to pre-registered attendees.

• All attendees must present valid photographic identification upon arrival.

• Attendance confirmations are non-transferable unless agreed in advance by TfW.

• No additional guests or unregistered attendees will be granted access to the building.

• TfW reserves the right to refuse entry where registration requirements have not been met or suitable identification cannot be provided.

Due Date

21 August 2026, 17:00

Registration requests should be received by this date.

Due date

11 September 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

30 November 2026